Extended Day Program (EDP) & Summer Camp Assistant

Highlands School; Birmingham, Northern (AL, KY); Hybrid; USD 28,000 - 36,000; Full time

Job summary

Highlands School is seeking an organized Extended Day Program and Summer Camp Assistant to support after-school and summer activities for 4K–8 students in the Birmingham area.

The role requires strong communication, attention to detail, and the ability to manage schedules, sign-in/out, and student records using CampBrain, Excel, and Google Workspace. CPR/First Aid certification is preferred or can be obtained.

Qualifications

• Strong organizational and communication skills, both written and verbal.
• Experience working with children in an educational or camp setting preferred.
• Proficiency with Microsoft Excel, Google Workspace, and CampBrain database.

Responsibilities

• Assist in the daily operations of the Extended Day and Summer Camp programs.
• Communicate effectively with parents, staff, and administrators via email and phone.
• Create and maintain spreadsheets for activities, attendance, and program organization.
• Prepare and manage roll sheets and sign-in/out forms for all grade levels.
• Register students and maintain records in CampBrain software.
• Organize daily schedules, activities, and counselor assignments by grade level.
• Support a safe, positive, and engaging environment for all students.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Team collaboration

Education

CPR and First Aid certification

Tools

CampBrain

Excel

Google Workspace

Job description

Extended Day Program and Summer Camp Assistant

Highlands School is a vibrant leader in independent education in the Birmingham metropolitan region. Highlands School's whole-child focused academic program – guided by a comprehensive emphasis on physical, social-emotional, creative and intellectual development – educates and inspires students in preschool through 8th grade. The School was founded in 1958 and holds dual accreditation with the Southern Association of Independent Schools (SAIS) and Cognia.

Position Overview:Highlands School is seeking an organized, energetic, and detail-oriented Extended Day Program and Summer Camp Assistant to support our after-school and summer camp programs serving students in grades 4K–8. The ideal candidate will enjoy working in a school environment, thrive in a fast-paced setting, and possess strong communication and organizational skills.

Key Responsibilities:

• Positive, professional attitude and ability to work collaboratively with staff and families.
• Assist in the daily operations of the Extended Day and Summer Camp programs.
• Communicate effectively with parents, staff, and administrators through email and phone correspondence.
• Create and maintain spreadsheets for activities, attendance, and program organization.
• Prepare and manage roll sheets and sign-in/out forms for all grade levels.
• Track and document students who attend without prior notification.
• Calculate and record miscellaneous charges as needed.
• Manage front desk operations, including student checkout and parent communication.
• Register students and maintain records in CampBrain software.
• Organize daily schedules, activities, and counselor assignments by grade level.
• Support a safe, positive, and engaging environment for all students.

Qualifications:

• Strong organizational and communication skills, both written and verbal.
• Experience working with children in an educational or camp setting preferred.

Proficiency with Microsoft Excel, Google Workspace, and database systems (experience with CampBrain preferred).

• Ability to manage multiple tasks and maintain attention to detail.
• CPR and First Aid certification (or willingness to obtain).

Work Schedule

• Extended Day Program: 10:00am-6:00pm during the school year.
• Summer Camp Program: Full-time as scheduled.
• Occasional evening or special event hours may be required.

*We cannot accept electronic signatures on the application. Candidates must scan or send an application with an original, print signature.

Highlands School does not discriminate based on race, creed, color, religious belief, gender, age, national origin, ancestry, disability, marital status, sexual orientation, status with regard to public assistance, veteran status or any other protected class pursuant to applicable local, state or federal laws.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

• Kavita Vasil, Head of School
• Highlands School, 4901 Old Leeds Road, Birmingham, AL 35213
• 205.956.9731

For further information on notice of nondiscrimination, visithttps://ocrcas.ed.gov/contact-ocr for the address and phone number of the office that serves your area, or call 1-800-421-3481.