Export Spare Parts Coordinator

Maag Gala, Inc.; Los Angeles (CA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

401(k) employer contributions

Medical, dental, and vision insurance

Wellness programs

Health savings account

Disability insurance (short-term & LT)

Job summary

Maag Gala, Inc. is seeking an Export Spare Parts Shipper to generate export documentation and ensure accurate order paperwork. The role requires coordinating carriers, preparing invoices, and maintaining Schedule B numbers while closely collaborating with the spare parts team and inventory personnel.

Based in Eagle Rock, VA, this full-time position reports to the Warehouse Manager and offers a range of benefits and a discretionary bonus plan tied to performance metrics.

Qualifications

• High School diploma or equivalent; additional technical skills a plus.
• 1-3 years of experience with Syteline, Microsoft Word, Excel, and Acrobat Reader.
• Possess valid forklift license or willingness and ability to obtain license.
• Excellent verbal and written communication; highly organized and efficient; independent self-starter; strong teamwork.

Responsibilities

• Prepares required paperwork for customer orders: Commercial and Proforma invoices.
• Creates USMCA forms for Canada and Mexico.
• Forms Certificate of Origin, Bill of Lading using Shipping Solutions and UPS.
• Completes SED (Shippers Export Declaration) forms through AES.
• Generates various documents for other countries as required.
• Coordinates signing and stamping of paperwork through the Chamber of Commerce.
• Coordinates carriers and monitors packing slips for spare parts orders and shipments.
• Consolidates packing slips and orders and generates invoices for coordinated shipments.
• Maintains Schedule B numbers for items and collaborates with spare parts and inventory teams.

Skills

Verbal communication

Written communication

Organized

Independent

Team player

Education

High School diploma or equivalent

Tools

Syteline

Microsoft Word

Excel

Acrobat Reader

Job description

MAAG Pump Systems, Automatik Plastics Machinery, Maag Gala Industries, Reduction Engineering Scheer, Ettlinger, AMN, and Witte – seven successful and well-experienced companies have joined forces to become the global partner for the polymer industry. As a manufacturer of gear pumps, pelletizing, and filtration systems, and pulverizers we offer top-grade equipment for your demanding requirements – not only for polymer applications but also for the chemical, petrochemical, pharmaceutical, and food industries.

Position Title: Export Spare Parts Shipper

Business Unit: Gala Industries, Inc.

Reports To: Warehouse Manager

Position Location: Eagle Rock, VA.

Position Type: Full-time

Main Position Objectives

The Export Documentation / Shipper generates the required documentation for export orders. They help to promote the high standard of customer service that Gala Industries, Inc. has built. Ensuring that paperwork for all orders is processed accurately and as required.

Position description – Tasks, responsibilities, competencies

• Prepares the required paperwork for customer orders such as: Commercial and Proforma invoices
• USMCA forms for Canada and Mexico
• Certificate of Origin, Bill of Lading using Shipping Solutions and UPS
• SED (Shippers Export Declaration) forms through AES (Automated Export System)
• Various forms of documentation for other countries as required
• Coordinates the signing and stamping of required paperwork through the Chamber of Commerce
• Applicant will be responsible for coordinating carriers
• Applicant will monitor packing slips not shipped and reprint packing slips and identification tags for spare parts orders and Misc. shipments
• Applicant will consolidate multiple packing slips and orders and generate invoices for Coordinated shipments
• Applicant will be tasked with maintaining Schedule B numbers for items
• Applicant will work closely with the spare parts group and inventory personnel to manage shipments
• Any other tasks as assigned by manager

The incumbent considers all interests of quality, accident prevention and occupational safety as well as environmental safety in a preventive manner within his scope of responsibility and supports the avoidance of damages to people, facilities, assets, material and environment actively. The incumbent is obliged to perform tasks requested by management that relate to his position scope or arise from company needs. This job description reflects current status, right to make changes reserved.

Work Environment

While performing the duties of this job in a factory setting, the employee may be exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in the work environment and job sites can be loud and PPE may be required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing. The employee must be able to lift items up to 80 pounds. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee will be in a warehouse situation and subject to changing environmental conditions. Including, but not limited to: temperature variations, humidity, rain, snow, wind and direct sunlight.

Job Specification

Education (area of studies, Management, IT etc.) Mandatory High School diploma or equivalent education (additional technical skills a plus). Intermediate to advanced computer skills. Desirable Willingness to learn new skills to advance in the company. 1-3 years of experience with Syteline, Microsoft Word, Excel, and Acrobat Reader. Professional experience (description incl. No. of years) Mandatory Possess valid forklift license or willingness and ability to obtain license. Desirable Ability and willingness to work on multiple projects at the same time. Interpersonal skills and behavioral competencies Mandatory Excellent verbal and written communication skills Highly organized and efficient in approaching tasks Independent self-starter with ability to problem solve and anticipate and avoid issues Strong team player, work ethic and commitment to win Customer-focused Detail Oriented Focus on task at hand Dover Competencies: Results driven Self Awareness and Personal Development Schedule: Monday to Friday Other: possible weekends or holidays as needed

Company Profile

MAAG Pump Systems, Automatik Plastics Machinery, Maag Gala Industries, Reduction Engineering Scheer, Ettlinger, AMN, Witte and Sikora– eight successful and well-experienced companies have joined forces to become the global partner for the polymer industry. As a manufacturer of gear pumps, pelletizing, and filtration systems, and pulverizers we offer top-grade equipment for your demanding requirements – not only for polymer applications but also for the chemical, petrochemical, pharmaceutical, and food industries. The foundation of our success is found in Maag’s core values:

Core Values

• Collaborative Entrepreneurial Spirit
• Winning Through Customers
• High Ethical Standards, Openness, and Trust
• Expectation for Results
• Respect and Value People

This position is eligible to earn a discretionary bonus based on performance metrics and other criteria outlined in our applicable bonus plan. We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

Benefits:

Benefits for this position include:

• a 401(k) savings plan with employer contributions
• medical, dental and vision insurance
• wellness programs
• health savings account, health care and dependent care flexible spending accounts
• company paid short-term disability and long-term disability
• company paid employee basic life and AD&D insurance
• supplemental employee and dependent life insurance
• optional accident, hospital indemnity and critical illness insurance
• adoption, surrogacy, and fertility benefits and assistance
• commuter benefits
• parental, military, jury duty, and bereavement leaves of absence
• paid time off, including 10 paid holidays per calendar year, paid vacation days beginning at 80 hours annually, 40 paid sick leave hours annually or as provided under state and local paid sick leave laws, tuition assistance
• business travel services
• employee discounts
• and an employee assistance program that includes company paid counseling sessions and legal services

Eligibility for benefits is governed by applicable plan documents and policies.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact [e-mail] for assistance with an accommodation. Kindly specify Job Requisition Number / Job Title and Location in response.

Pay Range: USD 23.00 - 27.00 Hourly

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.