Export Control & Compliance Administrator

Bodycote; Hartford (CT); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Comprehensive benefits package

Job summary

Join Bodycote in Hartford, Connecticut as an Export Control/Compliance Administrator. This role is crucial for maintaining compliance with government regulations and requires strong organizational skills and relevant experience.

The ideal candidate will have a Bachelor's degree and at least three years of experience in export compliance, focusing on documentation and coordination with various stakeholders. A strong understanding of ITAR and EAR is essential for success in this position.

Qualifications

• Must be U.S. Citizen or Permanent Resident.
• 3+ years of experience in export compliance or related fields.
• Strong attention to detail and organizational skills.

Responsibilities

• Support export compliance program per ITAR and EAR regulations.
• Maintain export compliance records and documentation.
• Coordinate responses to compliance inquiries with internal teams.

Skills

Organizational skills

Written and verbal communication

Knowledge of ITAR and EAR

Microsoft Office proficiency

Education

Bachelor's degree in business or related field

Tools

Electronic document management systems

Job description

Our people are the heart of our business. As the world’s largest provider of thermal processing services, Bodycote employs thousands of highly skilled staff around the globe, including some of the best engineers, scientists, and technicians in the industry. Come join our team!

Due to the nature of our business and a heavy industrial market, Bodycote deems this position to be safety-sensitive.

Position Summary

The Export Control/Compliance Administrator is responsible for supporting the organization’s export compliance program and ensuring adherence to applicable export control regulations, including the International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR), and related U.S. and international trade compliance requirements. This position serves as the primary coordinator for export compliance administration, customer compliance questionnaires, registrations, recordkeeping, and reporting activities.

The Export Control/Compliance Administrator works closely with internal departments, customers, suppliers, and government agencies to maintain compliance documentation, support licensing activities, and ensure export‑controlled information is handled appropriately. Technical assessments involving cybersecurity, information systems, CMMC, NIST, DFARS cybersecurity requirements, or other IT security controls are coordinated with and referred to the appropriate Information Technology, Information Security, Legal, or other subject matter experts.

Essential Job Functions (Duties and Responsibilities)

• Support and administer the company’s export compliance program in accordance with ITAR, EAR, and other applicable export control regulations.
• Maintain export compliance records, licenses, agreements, registrations, certifications, and related documentation.
• Review customer, supplier, and government questionnaires related to export controls and coordinate responses with appropriate internal stakeholders.
• Serve as the primary point of contact for routine export compliance inquiries and direct technical, cybersecurity, or systems compliance questions to the appropriate subject matter experts.
• Assist with export classifications, licensing activities, and recordkeeping requirements under the direction of management and designated compliance personnel.
• Monitor regulatory changes affecting export compliance and assist in updating policies, procedures, and internal guidance documents.
• Coordinate employee export compliance awareness and training activities.
• Support internal reviews and audits of export compliance processes and documentation.
• Maintain registrations and certifications including, but not limited to, DDTC registrations, SAM registrations, CAGE and UEI records, Joint Certification Program (JCP) registrations, and Canadian Controlled Goods filings, and track Federal Firearms Licenses (FFL) and other regulatory registrations as applicable.
• Administer and maintain compliance‑related databases, tracking systems, and filing systems.
• Coordinate with Human Resources regarding procedures related to foreign national employees, temporary workers, visa documentation, and export‑control considerations.
• Maintain supplier compliance surveys and certifications related to customer and regulatory requirements, including human trafficking, anti‑bribery, conflict minerals, and similar compliance obligations.
• Review and maintain Powers of Attorney, customs‑related authorizations, and applicable expiration tracking.
• Assist in documenting, investigating, and coordinating potential export compliance issues, corrective actions, and voluntary disclosures when required.
• Collaborate with Operations, Sales, Procurement, Human Resources, Legal, and other departments to support export compliance activities.
• Coordinate with government agencies, customers, suppliers, and external auditors regarding export compliance matters.
• Perform other duties as assigned.

Qualifications

Education and Experience

• This position must satisfy ITAR compliance requirements; therefore, candidates must be U.S. Citizens or Permanent Resident Card Holders.
• Bachelor’s degree in business administration, International Business, Legal Studies, Supply Chain, or a related field preferred.
• Three (3) or more years of experience supporting export compliance, trade compliance, contracts administration, government contracting administration, or a related business function.
• Working knowledge of ITAR, EAR, export licensing processes, and export‑controlled information handling requirements.
• Experience completing customer questionnaires, maintaining regulatory registrations, and managing compliance documentation.
• Experience working within a manufacturing, aerospace, defense, or government contracting environment preferred.

Knowledge, Skills and Abilities

• Strong organizational and administrative skills with attention to detail.
• Ability to interpret regulations and apply requirements to routine business activities.
• Excellent written and verbal communication skills.
• Ability to coordinate activities across multiple departments and stakeholders.
• Proficiency with Microsoft Office and electronic document management systems.
• Ability to manage multiple projects, deadlines, and compliance reporting requirements.
• Ability to maintain confidential and sensitive information.
• Certification in export compliance (e.g., CECP) is preferred but not required.
• Ability to recognize when specialized legal, cybersecurity, information technology, or regulatory expertise is required and appropriately elevate matters to designated subject matter experts.

Physical & Mental Demands

• Must be able to work in a sitting position for extended periods of time (at desk, while driving, and/or on airplane travel) in an office/industrial environment.
• Manual dexterity to perform data entry functions.
• Ability to bend, pull, stoop and reach to perform functions.
• Ability to lift 25‑30 lbs.
• May be exposed to heat, fumes, noise, and humidity, etc.
• Must have the cognitive and mental capacity to perform essential job functions.
• Must be able to communicate effectively orally and in writing.
• Visual acuity to read documents, computer screens, files, etc.
• Ability to hear in person and via phone.
• While limited, some overnight travel may be required.

The statements herein are intended to describe the general nature and levels of the work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, the job description does not constitute a written or implied contract for employment. Bodycote reserves the right to revise or change job duties and responsibilities as the need arises.

Bodycote is an Equal Opportunity Employer and does not discriminate against current and prospective employees based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age for individuals over forty years of age, military and veteran status, sexual orientation, or any other basis protected by applicable federal, state and local laws.