Export Compliance Specialist

Saltchuk; Town of Florida (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Tropical Shipping seeks an Export Compliance specialist to ensure regulatory operations meet U.S. Census, U.S. Customs, and IMDG requirements. The role handles EEI filings, FTZ bonds, and complex audits, collaborating with Documentation, Warehouse, Ports, and customers to mitigate risks and prevent penalties.

The specialist will manage filings, data accuracy, and coordination across the inspection lifecycle to safeguard vessel operations and regulatory integrity.

Qualifications

• Proven ability to prepare and submit EEI filings and manage regulatory data.
• Experience with U.S. Census Bureau and U.S. Customs processes is preferred.
• Familiarity with hazardous materials data handling and IMDG compliance.

Responsibilities

• Execute EEI filings and FTZ bond processing using the Descartes Editrade platform.
• Coordinate with CBP for holds, inspections, and load authorizations.
• Verify accuracy of regulatory documentation across shipments (hazmat, firearms, etc.).
• Communicate hold notifications and coordinate with internal teams and customers.
• Support inspection lifecycle from filing to loading authorization.

Skills

Oral communications

Attention to detail

Time management

Data entry

Problem solving

Education

High School Diploma or equivalent

Job description

Job Summary

The Export Compliance specialist plays a critical role in Tropical Shipping’s regulatory operations by ensuring full compliance with U.S. Census, U.S. Customs, and IMDG requirements by managing EEI filings, FTZ bonds, customs holds and inspections, electronic export manifests, and hazardous materials audits. This position collaborates closely with Documentation, Warehouse, Ports, and customers to verify accuracy, mitigate compliance risks, and prevent regulatory penalties, ultimately safeguarding the company’s vessels, crews, and commercial integrity.

Supervisory Responsibilities

N/

Budgetary Responsibilities

N/A

Job Scope

No Supervisory or Budgetary Responsibilities

Principal Duties and Responsibilities

• Executes U.S. Census Bureau and U.S. Customs regulatory filings using the Descartes Editrade platform.


• Prepares and submits all Electronic Export Information (EEI) filings, processing Foreign Trade Zone (FTZ) bonds, and completing filings for licensed cargo such as firearms and ammunition


• Ensures accuracy of all data elements


• Maintains full compliance with federal regulations


• Distributes EEI confirmation copies to customers and internal stakeholders as required


• Processes and manages 72-Hour U.S. Customs Clearance Holds for all applicable LCL self-propelled shipments.


• Reviews documentation for forklifts, ATVs, golf carts, and similar equipment


• Packages detailed documentation packets for CBP review, submitting them within required timeframes securing CBP "Okay to Load" Authorizations


• Documents all approvals within T-Link for coordinators, warehouse, and vessel planners


• Monitors, tracks, and coordinates U.S. Customs Inspection activities across all ports.


• Reviews daily CBP Inspection Reports, communicate hold notifications to coordinators, Sales, Port Operations, Warehouse, and customers


• Arranges movement of cargo to CES/inspection locations, tracks inspection status, and ensures all CES and inspection-related charges are properly applied


• Serves as the primary liaison between CBP, internal departments, and customers during the inspection lifecycle.


• Enters, audits, and validates all Hazardous Materials information for both FCL and LCL shipments to ensure IMDG compliance.


• Enters all hazmat details for FCL bookings


• Reviews and audits warehouse-entered LCL hazardous data


• Verifies alignment with the Shipper’s Declaration for Dangerous Goods (DGD)


• Confirms packaging and UN information


• Ensures correct hazard classes, packing groups and emergency contact details


• Escalates any discrepancies to Hazmat Support for correction prior to sailing.

QualificationsEducation (Minimum)

High School Diploma or equivalent

Experience (custom)

One to Three years of related experience.

LicenseValid Local Driver's License.

TravelN/APhysicalOffice Environment

Manual dexterity to perform repetitive motion tasks on computer. Ability to bend or stoop to retrieve lower shelf files. Ability to reach overhead to retrieve upper shelf files. Ability to sit 1/3 - 2/3 of day. Ability to work on feet for 1/3 - 2/3 day.

LanguageEnglishOther Information

• Skills in oral communications.


• Skills in written communications.


• Skills in time management.


• Skills in typing.


• Skills in mathematics.


• Skills in the operation and use of a calculator.


• Skills in reading comprehension.


• Skills in planning and organizing.


• Skills in decision-making.


• Skills in telephone etiquette and customer sensitive.


• Skills in computer data entry.


• Skills in word-processing.


• Knowledge of operations and sales.


• Knowledge of traffic operations.


• Knowledge of cargo flow.


• Knowledge of math.


• Knowledge of competitive factors and how to sell against them.


• Knowledge of hazardous material handling guidelines.


• Knowledge of windows environment.


• Knowledge of word processing and spreadsheet applications.


• Knowledge of port regulatory requirements for cargo documentation.


• Knowledge of company core business system for booking, creating and tracking cargo documentation.


• Knowledge of container stow procedures.


• Knowledge of computers and their operation.


• Knowledge of filing procedures.


• Ability to read and write English fluently with good grammar and articulation.


• Ability to write legibly.


• Ability to work closely with others.


• Ability to perform tasks with minimum supervision.


• Ability to pay attention to detail.


• Ability to be flexible.


• Ability to work under deadline pressure and perform tasks as required.


• Ability to work overtime.


• Ability to analyze problems and provide appropriate solutions.


• Ability to interact across departmental boundaries to solve problems.


• Ability to get along well with others.


• Ability to accurately read and quote tariffs.