EXPO Operations Lead

cityofclaremore; Claremore (OK); On-site; USD 31,684 - 38,572; Full time

Job summary

City of Claremore EXPO is seeking an EXPO Event Staff Foreman to coordinate and support day‑to‑day event operations and facility readiness. You will lead staff, ensure spaces are prepared per event schedules, and assist with equipment readiness on site.

The role focuses on event execution, staff coordination, and hands‑on support before, during, and after events, while aiding basic facility care. Flexibility for evenings and weekends is required, and forklift certification is needed before

Qualifications

• High School Diploma or GED.
• 2 years supervising experience preferred.
• Valid Oklahoma Driver’s License.
• Forklift certification with the City of Claremore before operating forklift.
• Must be able to work weekends, evenings/nights as events require.
• Employee must be insurable by city’s insurance carrier.

Responsibilities

• Coordinate event set‑up, operation, and tear‑down to meet event requirements and schedules.
• Ensure event areas are clean, orderly, and ready for use before and after events.
• Assist with basic facility upkeep and report larger maintenance needs.
• Help ensure equipment for events is available, operational, and properly stored.
• Direct and coordinate Expo Event Staff during set‑up, operation, and tear‑down.
• Assist with scheduling and assignment of staff for events and daily operations.
• Provide on‑site leadership and ensure work is completed efficiently and safely.
• Communicate facility or event‑related issues to the Expo Facilities Operations Manager.
• Maintain lists related to event readiness, improvements, and follow‑ups.

Skills

Punctuality

Safety awareness

Teamwork

Customer service

Time management

Problem solving

Communication

Adaptability

Education

High School Diploma or GED

Experience supervising (2 years preferred)

Tools

Forklift

Tractor

Skid loader

Mowers

Hand tools

Power tools

Heavy equipment

Job description

Job Title

EXPO Event Staff Foreman. FLSA: Non-Exempt / Hourly

Department

EXPO. Reports to: EXPO Facilities Operations Manager

Salary Range

$23-$28.00/hr depending on qualifications and experience

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).

General Purpose

Under the general supervision of the EXPO Facilities Operations Manager and per the lead working position, the EXPO Event Staff Foreman is responsible for coordinating and supporting day‑to‑day event operations and facility readiness at the Expo. This role focuses on event execution, staff coordination, and hands‑on support before, during, and after events, while assisting with basic facility care and equipment readiness. The Foreman works alongside Expo Event Staff to ensure events are set up, operated, and broken down efficiently, safely, and in accordance with event requirements.

Essential Functions

• All duties are performed in accordance with applicable safety, security, and operational standards.
• In the absence of the Expo Facilities Operations Manager, and on a daily basis as assigned, the Expo Event Staff Foreman performs his or her duties.
• Coordinates event set‑up, operation, and tear‑down to ensure spaces are prepared according to event requirements and schedules.
• Ensures event areas are clean, orderly, and ready for use prior to and following events.
• Assists with basic facility upkeep and reports larger maintenance or repair needs to the Expo Facilities Operations Manager.
• Helps ensure equipment needed for events is available, operational, and properly stored.
• Directs and coordinates the work of Expo Event Staff during event set‑up, operation, and tear‑down.
• Assists with scheduling and assignment of staff to ensure adequate coverage for events and daily operations.
• Provides on‑site leadership and ensures work is completed efficiently and safely.
• Assists with tracking and communicating facility or event‑related issues to the Expo Facilities Operations Manager.
• Helps maintain lists related to event readiness, improvements, and follow‑up needs.
• Provides input on priorities and timelines related to event operations and facility needs.
• Assists with inspections of event areas and equipment for safety and functionality.
• Operates equipment and tools necessary for event support.
• Works as part of a team on event‑related projects and facility preparations. This includes working the events.
• May assist with cutting, fitting, laying, repairing, and cleaning materials in preparation for events.
• Performs all other duties as assigned.

Knowledge, Abilities and Skills

• Report to work on time and maintain dependable attendance.
• Follow written and verbal directions.
• Demonstrate honesty, reliability, and professionalism.
• Maintain a safe work environment.
• Work cooperatively with others and maintain a positive attitude.
• Provide courteous and respectful customer service.
• Manage time effectively and remain focused on assigned tasks.
• Recognize problems and implement appropriate solutions.
• Ability to deal with staff, vendors, and the public in a positive, customer service‑oriented manner.

Minimum Qualifications

• High School Diploma or GED equivalent.
• A combination of education and experience that demonstrates the knowledge, skills, and abilities necessary to perform the job.
• Must maintain a valid Oklahoma Driver’s License.
• Must be insurable by city’s insurance carrier.
• Employee must obtain Forklift Certification with the City of Claremore before operating a forklift.
• Must be able to work weekends, evenings/nights as events require.
• 2 years’ experience of supervising is preferred.

Tools and Equipment

• Tractor
• Forklift
• Skid loader
• Mowers
• Hand tools
• Power tools
• Various heavy and light equipment used in facility and event operations

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Work is performed both indoors and outdoors and may involve exposure to dirt, dust, debris, animal waste, mud, grease, and other materials commonly associated with event operations and facility use. Noise levels are generally moderate but may increase during event set‑up, tear‑down, or the operation of machinery and power tools. The position may require working in varying weather conditions, including heat, cold, wind, and rain. Work schedules may include evenings, weekends, and holidays based on event needs.