Experiential Events Coordinator

LOVESTRUCK BOOKS LLC; Cambridge (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

Lovestruck Books & Cafe in Cambridge, MA is seeking an organized Events Coordinator to support a bustling calendar of 15+ author, community, and private events each month. You will manage on-site execution, staff coordination, and guest experience, with responsibilities spanning marketing support and post-event follow-up.

The role is full-time, on-site, with nights and weekends required about 50% of the time, reporting to the Events Manager as part of the Events & Marketing Team.

Qualifications

• 1–3 years in events coordination or similar fast-paced environment.
• Excellent written and verbal communication across channels.
• Strong ability to manage multiple tasks with tight timelines.
• Proficient with mainstream office software (Google Workspace).
• Experience with event budgeting and vendor coordination is a plus.

Responsibilities

• Own the on-the-ground execution for 15+ events per month, indoors and at external venues.
• Prepare Run of Show documents and setup/teardown checklists with strict timelines.
• Coordinate materials, signage, seating charts, and A/V for events.
• Serve as primary on-site contact, supervising staff and attendee flow.
• Oversee smaller events under direction, from outreach to follow-up.
• Support marketing with accurate event details for promotions and ticketing.
• Track event-related expenses and maintain receipts for reporting.
• Maintain inventory and coordinate book stock for events.
• Assist with post-event outreach and capture attendance metrics.

Skills

Event coordination

Communication

Organizational skills

Staff management

Google Workspace

Budget tracking

Ticketing platforms

Tools

Ticketing platforms

Venue coordination software

Job description

Lovestruck Books & Cafe in Cambridge, MA is seeking an organized Events Coordinator to support a bustling calendar of 15+ author, community, and private events each month. You will manage on-site execution, staff coordination, and guest experience, with responsibilities spanning marketing support and post-event follow-up.

The role is full-time, on-site, with nights and weekends required about 50% of the time, reporting to the Events Manager as part of the Events & Marketing Team.