Experiential Events Associate

Success Academy Charter Schools; New York (NY); On-site; USD 66,000 - 72,000; Full time

Job summary

Success Academy Charter Schools in New York is seeking an Experiential Events Coordinator to support the Creative Agency with critical event logistics and execution for a diverse portfolio of company events.

You will manage on-site setup, vendor coordination, budgeting, and risk management while collaborating with cross-functional teams to deliver high-quality events in a fast-paced environment.

Qualifications

• Proven experience in event management, coordination, or logistics.
• Ability to manage multiple concurrent events.
• Attention to detail and commitment to quality.
• Proactive problem-solving mindset under pressure.
• Strong communication and collaboration with vendors and teams.

Responsibilities

• Event logistics and execution for a high volume of events.
• Plan and resource manage using a comprehensive database of NYC venues.
• Serve as point of contact for vendors and liaise with internal cross-functional teams.
• On-site setup, tear-down, and troubleshooting to ensure a smooth event experience.
• Manage event-related expenses, process invoices, and reconcile vendor costs.

Skills

Event management

Coordination

Logistics

Vendor management

Attention to detail

Communication

Time management

Cross-functional collaboration

Job description

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

Overview

The Experiential Events Coordinator will join the Success Academy's Creative Agency to provide critical event logistics and execution support, playing a key role on the experiential team. This role is essential for maintaining the high-quality execution of a diverse portfolio of company events and managing execution risk for the team.

Key Responsibilities

• Event Logistics & Execution - Independently manage and execute the logistics for a high volume of events, varying in scale, complexity, and audience.
• Planning & Resource Management - Utilize existing planning resources, including a comprehensive database of NYC venues, to inform planning and streamline decision-making.
• Stakeholder & Vendor Management - Serve as a point of contact for external vendors (e.g., caterers, printers) and liaise effectively with internal cross-functional teams to ensure seamless event delivery.
• On-Site Management - Support with on-site setup and tear-down activities, managing vendors to troubleshoot issues and ensure a smooth event experience.
• Financial Administration & Tracking - Manage and track event-related expenses, process invoices, and reconcile vendor costs to ensure adherence to event budgets.

Required Qualifications

• Proven experience in event management, coordination, or logistics, preferably within a fast-paced environment.
• Demonstrated excellence in managing complex logistics for multiple concurrent events of varying sizes.
• Exceptional attention to detail and a commitment to quality output.
• Proactive problem-solving mindset and the ability to think critically and decisively under pressure.
• Speed and efficiency in delivery, with a proven ability to meet extremely tight deadlines.
• Excellent communication and collaboration skills to effectively work with vendors and internal teams.
• Familiarity with the NYC venue landscape is a plus.

Exact compensation may vary based on skills and experience. This position is not bonus eligible.

Compensation Range

$66,300 - $72,000 USD

Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

Success Academy Charter Schools does not offer employment-based immigration sponsorship.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.