Experienced Litigation Secretary - Remote/Hybrid

Permanent Placements LLC; California; Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability insurance

401(k)

Paid time off and holidays

Health Savings Account options

Flexible Spending Accounts

Commuter and transit benefits

Employee Assistance Program

Professional development and skills培训

Employee referral program

Discounted pet insurance

Job summary

Permanent Placements LLC is recruiting an experienced Litigation Secretary for a Menlo Park, CA office with flexible remote and in-office work arrangements.

The ideal candidate will have 5+ years in California civil litigation, supporting multiple attorneys, managing calendars, preparing pleadings, and coordinating state and federal filings. Strong proofreading, organizational, and communication skills are required.

Qualifications

• Minimum 5 years of Litigation Secretary experience.
• California civil litigation knowledge required.
• Experience with state and federal e-filing, pleadings, discovery, motions, and trial prep.
• Strong proofreading, grammar, and document-production skills.
• Strong organizational and time-management abilities.
• Ability to support multiple attorneys and manage competing priorities.
• Excellent written and verbal communication skills.
• Independent work ethic and ability to meet strict deadlines.
• Proactive approach to anticipate attorney needs.

Responsibilities

• Provide comprehensive litigation and administrative support to multiple attorneys.
• Manage attorney calendars, including court deadlines, hearings, depositions, appointments, and filing dates.
• Monitor litigation deadlines and proactively ensure attorneys have sufficient time to meet upcoming requirements.
• Prepare, format, edit, proofread, and finalize pleadings, discovery requests/responses, motions, and trial-related documents.
• Coordinate electronic filings in California state and federal courts.
• Assist with discovery, deposition scheduling, motion practice, and trial preparation.
• Prepare summaries and indexes of medical records; review and organize medical billing records.
• Maintain organized electronic case files and litigation materials.
• Assist with attorney timekeeping and billable tasks.
• Utilize litigation technology to support discovery, motion practice, virtual proceedings, and trial preparation.

Skills

Calendaring

E-filing

Proofreading

Document production

Multitask support

Communication

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Adobe Acrobat

NetDocuments

Job description

Permanent Placements LLC is recruiting an experienced Litigation Secretary for a Menlo Park, CA office with flexible remote and in-office work arrangements.

The ideal candidate will have 5+ years in California civil litigation, supporting multiple attorneys, managing calendars, preparing pleadings, and coordinating state and federal filings. Strong proofreading, organizational, and communication skills are required.