Experienced Legal Assistant — On-Site in White Plains

Rectangle Health; White Plains (AL); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Employer-Paid health plan

Employer-Paid dental & vision

Employer-Paid life insurance

Employer-Paid long-term disability

Hospital confinement insurance

Job summary

Rectangle Health in White Plains, NY is seeking a highly organized Legal Assistant to support the Legal Department and oversee contracts, governance, and compliance tasks. This on-site role requires confidentiality, meticulous document handling, and coordination with internal teams and outside counsel.

The ideal candidate brings 5+ years of legal support experience, excels in scheduling, drafting and proofreading, and can manage multiple deadlines while maintaining discretion.

Qualifications

• Minimum of 5 years of legal assistant, paralegal or comparable professional legal experience.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple assignments and deadlines simultaneously.
• Strong proofreading, document formatting and file-management skills.
• Proficiency in Microsoft Word, Outlook, Excel and PowerPoint.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Professional demeanor and ability to communicate effectively with senior executives and other employees.
• Ability to work independently while functioning effectively as part of a collaborative Legal Department.
• Ability to work on-site in White Plains, New York, five days per week.

Responsibilities

• Provide day-to-day support to the Legal Department.
• Prepare, format, proofread and revise letters, agreements, memoranda, presentations and other legal and business documents.
• Coordinate execution and distribution of contracts and other legal documents, including electronic signatures.
• Maintain organized electronic legal files and records and ensure that final executed agreements are appropriately stored.
• Maintain Legal Department calendars, deadlines and other important dates.
• Schedule meetings and coordinate with internal business teams, outside counsel and other third parties.
• Assist with the administration and organization of customer, vendor and other commercial agreements.
• Track agreements through review, approval, signature and final storage.
• Maintain contract records and assist with tracking expiration, renewal and notice dates.
• Assist with preparation and maintenance of corporate records, organizational documents and other governance materials.
• Coordinate signatures, notarizations, certifications and document requests as necessary.
• Assist with the preparation and organization of materials for Board and committee meetings.
• Maintain corporate governance files, including Board materials.
• Assist the Legal Department with compliance projects, internal policies and recordkeeping.
• Help coordinate responses to requests for corporate and legal documentation.
• Support periodic Legal Department projects, audits and information requests.
• Maintain an organized and efficient filing and document-management system.
• Coordinate meetings, conference calls and departmental activities.
• Assist with preparation of reports, spreadsheets and presentations.
• Communicate professionally with employees, executives, outside counsel, vendors and other external parties.
• Identify opportunities to improve Legal Department administrative processes and organization.
• Perform other duties and special projects as assigned.

Skills

Organizational skills

Attention to detail

Discretion/confidentiality

Communication

Multitasking

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Rectangle Health in White Plains, NY is seeking a highly organized Legal Assistant to support the Legal Department and oversee contracts, governance, and compliance tasks. This on-site role requires confidentiality, meticulous document handling, and coordination with internal teams and outside counsel.

The ideal candidate brings 5+ years of legal support experience, excels in scheduling, drafting and proofreading, and can manage multiple deadlines while maintaining discretion.