Exhibitions & Collections Project Coordinator

Phase2 Technology; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Complimentary museum admission

Selected museum events

20% discount at Museum Store

Job summary

The Blanton Museum of Art at the University of Texas at Austin is seeking an Exhibitions and Collections Coordinator to provide essential administrative logistics, design, and preparator support for exhibitions and collections care. You will serve as a key liaison between Collections/Installation and Curatorial teams, handling timelines, budgets, and publications.

The role emphasizes coordination, archival work, and collaboration with curators and staff.

Qualifications

• B.A. degree required; 1–2 years museum or related gallery/publication work.
• Experience managing production schedules for publications and/or exhibitions.
• Experience working in a museum setting; knowledge of museum operations, policies, and standards.
• Ability to use the complete Adobe Suite.
• Preparator experience from museum or gallery.
• Professional written, verbal, and interpersonal communication skills.

Responsibilities

• Assist with exhibition project management, including scheduling meetings, drafting agendas, running meetings, and archiving notes.
• Create project timelines and monitor internal/external deadlines.
• Maintain exhibition archives and coordinate digital records.
• Create exhibitions model chips and didactics using Adobe Suite.
• Generate publication timelines and coordinate with curators on deadlines and budgets.
• Distribute publications to staff and external parties per agreements.
• Oversee inventory of publications and coordinate with vendors.
• Apply for ISBN, LCCN, permissions, grants, and copyrights as needed.
• Provide digital publications to Texas Scholar Works and maintain records.
• As assigned, complete small e-publications or Blanton brochures.
• Coordinate housing and storage projects for collections and exhibitions.
• Assist with matting/framing prep for large projects.
• Assist with art movement for collection photography and related needs.
• Perform other collections-related preparator tasks as needed.
• Complete archival filing and digitization as needed.
• Coordinate department-wide supply orders and travel arrangements for exhibitions.
• Assist with special projects and represent the museum professionally.

Skills

Communication

Organization

Team collaboration

Problem solving

Education

Bachelor's degree

Tools

Adobe Creative Suite

Job description

The Blanton Museum of Art at the University of Texas at Austin is seeking an Exhibitions and Collections Coordinator to provide essential administrative logistics, design, and preparator support for exhibitions and collections care. You will serve as a key liaison between Collections/Installation and Curatorial teams, handling timelines, budgets, and publications.

The role emphasizes coordination, archival work, and collaboration with curators and staff.