Executive Virtual Assistant

2brothersmoving; Portland (OR); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A leading company is looking for a proactive Executive Assistant/Virtual Assistant to support their CEO. This remote position involves managing executive tasks, communication, and social media presence. Candidates should have strong organizational skills and at least 3 years of relevant experience. The role offers a competitive monthly compensation based on experience.

Qualifications

• Minimum of 3 years experience as an executive assistant or similar role.
• Bilingual in Spanish required; Portuguese optional.

Responsibilities

• Manage executive correspondence and scheduling.
• Perform administrative duties including bookkeeping and data entry.
• Oversee social media presence and personal brand management.

Skills

Communication

Organization

Proactivity

Education

C1 Level English

Job description

Job Description: Executive Assistant / Virtual Assistant

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant/Virtual Assistant to directly support our CEO. This role involves managing a diverse range of executive support tasks with discretion and professionalism.

Responsibilities:

1. Executive Support & Communication (25%)
   Manage executive correspondence, prioritize communications, maintain calendar scheduling, coordinate meetings, and handle high-level interactions professionally and proactively.
2. Administrative & Bookkeeping Tasks (30%)
   Perform general administrative duties including light bookkeeping, data entry, virtual reception tasks, document management, and expense tracking to ensure efficient and accurate office operations.
3. Social Media & Personal Brand Management (30%)
   Oversee and enhance social media presence, curate content, manage profiles strategically, and assist in developing and maintaining a consistent personal brand online.
4. Travel Planning & Personal Logistics (15%)
   Plan, coordinate, and manage travel logistics and itineraries, including flights, accommodations, and transportation arrangements. Provide occasional support with scheduling personal appointments and managing related logistics remotely.

This role reports directly to the CEO.

Work Environment:

Remote telecommuting position requiring reliable internet, a dedicated workspace free from distractions, and regular virtual meetings.

Qualifications:

• Valid USA visa and ability to travel within the USA, Latin America, and Europe.
• Exceptional verbal and written communication skills in English at C1 Level or better. Bilingual in Spanish required; Portuguese optional.
• Minimum of 3 years experience as an executive assistant, virtual assistant, or in a similar administrative role.
• Experience managing executive calendars, email communication, and social media profiles.
• Highly organized, proactive, and capable of independently managing multiple priorities with minimal supervision.

Compensation:

$1000–1500 USD Monthly, depending on experience, paid as a contractor.