Executive Talent Operations Assistant

Caring for Portland, LLC; Redmond (OR); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

PTO & Holidays

Dental & Vision Insurance

Life Insurance

Employee Assistance Program

Health Insurance Plans

401(k) with Match

Professional Development

Training & Orientation

Supportive team

Job summary

Caring for Others in Oregon seeks a Career Coordinator to turn talent strategy into scalable HR processes. You’ll own the hiring workflow from sourcing to onboarding, coordinate orientations, and manage project plans to keep momentum.

You’ll develop interview guides, track metrics, and expand local networks, partnering with leadership to ensure a compliant, candidate‑focused experience.

Qualifications

• Bachelor's degree in HR, business administration, or related field or equivalent experience.
• Experience as an Executive Assistant to CEO/C-Suite or similar leadership role.
• Experience in HR, Talent, or People Operations with onboarding/training.
• Strong facilitation and presentation skills for engaging employees at all levels.
• Strong project management and organizational skills with multiple deadlines.
• Ability to translate high-level direction into practical, repeatable processes.
• Detail-oriented with ownership over training quality and consistency.
• Experience in recruiting is a plus; home care/healthcare exposure is beneficial.

Responsibilities

• Translate strategic direction from HR Leadership into scoped project plans and execution.
• Own end-to-end program delivery for hiring—from sourcing to onboarding and tracking progress.
• Own job postings and advertising—writing descriptions, managing postings, tracking budgets.
• Facilitate new hire orientations, managing logistics, presenters, and materials.
• Develop role-specific frameworks and orientation tracks for rollout.
• Compile and maintain KPI deliverables and dashboards for leadership.
• Build and maintain local/industry talent networks through events and associations.

Skills

Executive Assistant

HR experience

Project management

Facilitation

Training programs

Communication

Time management

Detail-oriented

Collaboration

Education

Bachelor's degree in HR / related field

Tools

HR systems

Microsoft Office

Job description

POSITION SUMMARY

The Career Coordinator turns talent strategy into working process. Reporting to HR Leadership, this role builds and maintains the workflows, processes, documentation, and project plans behind interviewing, onboarding, and orientation, and manages the execution end-to-end — coordinating logistics, tracking timelines, while driving momentum forward.

WHO WE ARE

• A family-owned organization with 20 years experience of raising the standards for in-home care — and we're still pushing higher.
• We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a success
• Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
• A culture built to energize — powering meaningful careers for world changers who never settle.
• See How We're Raising the Bar

ROLE RESPONSIBILITIES

• Translate strategic direction from HR Leadership and the Executive Team into scoped project plans and execution.
• Own end-to-end program delivery for hiring — from sourcing, interviewing, qualifying, interview scheduling, offer stages, and full-cycle onboarding while tracking candidate progress and flagging bottlenecks
• Own job posting and advertising — writing job descriptions, managing board postings, and tracking sponsorship spend against budget
• Facilitate new hire orientations, managing logistics, presenters, and materials to deliver a consistent first-day and first-week experience organization-wide
• Manage development of role-specific frameworks (e.g., interview guides, orientation tracks), driving them through drafting, stakeholder review, and approval so they're rollout-ready
• Compile and maintain recurring Talent department KPI deliverables — tracking metrics such as time-to-fill, time-to-hire, offer acceptance rate, source-of-hire effectiveness, onboarding completion, and 90-day retention — and package results into dashboards and reports for the Executive Team
• Build and maintain local and industry talent networks, representing the organization at job fairs, professional associations, and community and industry events to develop pipeline ahead of open requisitions

ROLE QUALIFICATIONS

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience
• Experience as an Executive Assistant to an Executive Team, CEO, C-Suite, or VP executive
• Experience in HR, Talent, or People Operations, with a track record of delivering hands-on training, onboarding, or orientation programs
• Strong facilitation and presentation skills, with the ability to engage and train employees at all levels
• Strong project management and organizational skills, with the ability to manage multiple initiatives and deadlines simultaneously
• Ability to translate high-level strategic direction into practical, repeatable processes and hands-on execution
• Detail-oriented with a strong sense of ownership over training quality and consistency
• Comfortable operating in a support/execution capacity, partnering closely with leadership rather than driving independent strategic decisions
• Prior recruiting experience a plus; experience in home care, healthcare, or a multi-site/branch services organization a plus

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you're responsible for upholding, executing, and supporting our mission.

As such, it is our honor to support you with:

• Paid Time Off and Paid Holidays*
• 100% Company-Paid Dental Insurance and Vision Insurance*
• 100% Company-Paid $25,000 Life Insurance Policy*
• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7
• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*
• 401(k) Retirement Program - with Employer Match*
• Professional Development – ongoing education, wraparound support, and leadership coaching
• A Next-Level, Comprehensive Training and Orientation Week
• And a supportive team to work alongside!

Requirements

• Proactive, solution-oriented self-starter who takes initiative and works independently
• Values innovation, efficiency, and streamlined processes
• Excellent written and verbal communication skills in English
• Meticulous attention to detail, with accurate record-keeping and documentation
• Strong project management skills — strategic, organized, and intuitive
• Collaborative team player with excellent interpersonal skills
• Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment
• Exercises sound judgment and discretion in handling sensitive matters
• Tech-savvy and comfortable with a variety of software and devices
• Warm, welcoming, and professional demeanor with a commitment to outstanding customer service
• Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
• Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations
• Background in senior care, assisted living, skilled nursing, or in-home care

Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. *Benefit eligibility is based on hours worked.