Executive Talent Acquisition and Operations Coordinator

Scopely; Culver City (CA); On-site; USD 40,000 - 67,000; Full time

Benefits offered by this job

Comprehensive benefits package

Equity and bonuses

Unlimited paid time off

Job summary

Scopely is seeking an Executive Talent Acquisition and Operations Coordinator in Culver City. This role is key for managing executive interviews and ensuring a seamless experience for candidates. The position requires strong organizational skills and experience in executive-level coordination, and it supports Scopely's robust hiring process.

The ideal candidate will thrive in a fast-paced environment, demonstrate excellence in communication, and utilize their expertise with recruiting technologies. The role offers a hybrid work structure and a comprehensive benefits package.

Qualifications

• Experience in recruiting coordination, executive support, or high-touch coordination roles.
• Exceptional organizational skills and ability to manage competing priorities.
• Commitment to delivering a high-quality candidate experience.

Responsibilities

• Coordinate and manage executive-level candidate interviews and scheduling.
• Serve as the primary point of contact for executive candidates.
• Facilitate candidate travel logistics and recruiting events.

Skills

Recruiting coordination

Executive scheduling

Excellent communication

Google Workspace proficiency

Attention to detail

Tools

Applicant Tracking Systems (ATS)

Job description

Scopely is looking for an Executive Talent Acquisition (Marquee) and Operations Coordinator to join our Talent Acquisition team in our Culver City hub on a hybrid basis, working up to four days per week in the office. This role plays a critical part in Scopely’s executive hiring efforts, partnering closely with senior leaders and executive candidates while managing highly confidential information, complex processes, and high‑touch candidate experiences.

What You Will Do

• Coordinate and manage executive‑level candidate interviews, both virtual and onsite, including complex scheduling across multiple global time zones and travel arrangements for non‑local candidates.
• Serve as the primary point of contact for executive candidates throughout the interview process, ensuring a seamless, high‑touch experience.
• Partner closely with Talent Partners and hiring leaders to drive interview processes forward and maintain momentum across executive searches.
• Prepare and distribute interview schedules, candidate materials, and briefing documents to interview teams and stakeholders.
• Own the accuracy and integrity of candidate data, recruiting documentation and reporting across the ATS and other recruiting tools.
• Own and coordinate executive NDAs, references, background checks, and offer administration to ensure timely completion and a seamless, compliant hiring process.
• Track candidate progress throughout the recruitment lifecycle and proactively identify and resolve scheduling or process‑related issues.
• Facilitate candidate travel logistics, onsite interview experiences, and executive recruiting events, including candidate dinners and leadership engagements, ensuring every interaction reflects Scopely’s employer brand.
• Build strong working relationships with executives, Executive Assistants, hiring teams, and cross‑functional partners to support successful hiring outcomes.
• Continuously identify opportunities to improve recruiting coordination processes, candidate experiences, and operational efficiency.
• Support select Talent Acquisition programs and initiatives by coordinating logistics, maintaining documentation, and helping ensure operational excellence across the recruiting function.
• Contribute to recruiting process improvements by identifying opportunities to streamline workflows, enhance candidate experiences, and increase team efficiency through new tools and best practices.

What We’re Looking For

• Experience in recruiting coordination, executive support, or other high‑touch coordination roles; executive‑level scheduling experience is strongly preferred.
• Exceptional organizational skills, sound judgment, and the ability to manage competing priorities with urgency in a fast‑paced environment.
• Exceptional attention to detail, accuracy, and follow‑through, with a commitment to delivering a world‑class candidate experience.
• Experience partnering with senior leaders, Executive Assistants, and cross‑functional stakeholders, while handling highly confidential information with discretion and professionalism.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.
• Experience working with Applicant Tracking Systems (ATS) and recruiting technologies.
• A proactive, resourceful approach to problem‑solving and process improvement.
• A continuous improvement mindset, with a natural curiosity for new tools, technologies, and more efficient ways of working.

For candidates in CA, CO, NJ, NY, and WA, the annual salary range is $22–$32 USD. In addition to base pay, employees may be eligible for equity, bonuses, and a comprehensive benefits package, including healthcare benefits, retirement benefits, pet insurance, paid holidays, paid Scopely free days, and unlimited paid time off. Base pay offered may vary depending on job‑related knowledge, skills, and experience.

Employment at Scopely is based solely on a person's merit and qualifications. Scopely does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law. We also consider qualified applicants with arrest or conviction records, consistent with applicable federal, state and local law.