Executive Support Supervisor

California Department of Aging; Sacramento (CA); Hybrid; USD 86,000 - 107,000; Full time

Benefits offered by this job

Free parking

Job summary

The California Department of Aging in Sacramento seeks an Executive Support Supervisor to oversee executive operations and lead analytical staff delivering administrative services for the agency.

Under the Supervisor II, you will manage scheduling, accessibility compliance, travel, procurement, and other business operations, ensuring timely, compliant support to executive leadership and agency partners. This is a permanent, full-time, hybrid role with parking.

Qualifications

• Possession of Minimum Qualifications will be verified prior to interview and/or appointment.
• If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification.
• New to state candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Responsibilities

• Supervises professional analytical staff and directs planning, coordination, and delivery of administrative services supporting executive operations.
• Provides oversight of executive office administrative programs, including scheduling, accessibility compliance, timekeeping, travel, personnel, contracting, procurement, and business operations, and is accountable for the quality, timeliness, and compliance of services.
• Establishes priorities and work processes, evaluates program and operational effectiveness, provides technical direction, and resolves complex and sensitive issues involving departmental divisions and external stakeholders.

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code #

JC-530921

Position #(s)

797-501-4800-XXX

Working Title

Executive Support Supervisor

Classification

SUPERVISOR I

Salary Range

$7,172.00 - $8,910.00

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions

1

Work Location

Sacramento County

Telework

Hybrid

Job Type

Permanent, Full Time

Department Information

The California Department of Aging (CDA) administers programs that serve older adults, adults with disabilities, family caregivers, and residents in long-term care facilities throughout the State. The Department administers funds allocated under the federal Older Americans Act, the Older Californians Act, and through the Medi-Cal program.

Recognizing that California’s over-65 population is projected to grow to 8.6 million by 2030, Governor Gavin Newsom issued Executive Order N-14-19 calling for the creation of a Master Plan for Aging to be developed by December – 2020. The Master Plan will serve as a blueprint that can be used by state government, local communities, private organizations and philanthropy to build environments that promote healthy aging. CDA will play an integral part in the development and implementation of the Master Plan.

To Learn More About CDA, Visit: https://www.aging.ca.gov/

To learn more about the Master Plan for Aging activities and status, visit: https://www.engageca.org/

To learn more about the Master Plan and the Governor's Executive Order, visit: https://www.chhs.ca.gov/home/master-plan-for-aging/

Job Description And Duties

The Position is headquartered in Sacramento and offers FREE PARKING!

Effective July 1, 2025, The California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

Under the general direction of the Supervisor II, supervises professional analytical staff and directs the planning, coordination, and delivery of administrative services supporting executive operations. Provides oversight of executive office administrative programs, including scheduling, accessibility compliance, timekeeping, travel, personnel, contracting, procurement, and business operations, and is accountable for the quality, timeliness, and compliance of services provided. Establishes priorities and work processes, evaluates program and operational effectiveness, provides technical direction, and resolves complex and sensitive administrative issues. Serves as a key resource to Executive Leadership and analytical staff and exercises considerable independence, judgment, discretion, and political awareness in coordinating activities and resolving issues involving departmental divisions, control agencies, and external stakeholders.

To be considered for this position you must provide a completed application and Statement of Qualifications (SOQ).

New to state candidates will be hired into the minimum salary of the classification or minimum of the alternate salary range when applicable. Placement to alternate range may be based on education or experience identified in your state application.

Please ensure your application is complete with detailed job descriptions/tasks performed, employment beginning and ending date information, and hours worked per week. If you are using education to meet one of the patterns of the minimum qualifications, please upload a copy of your degree or transcripts with your application package.

This position is designated under the Conflict of Interest Code. The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within 30 days of appointment and once per year. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

You will find additional information about the job in the Duty Statement.

Special Requirements

Do NOT include ANY confidential information to your application on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, Limited Examination and Appointment Program (LEAP) status, medical information, marital status, and age. Confidential information on the first page of the applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file and appeal with the State Personnel Board.

If you are using education to meet the minimum qualifications, please include a copy of your unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation. Below is the link to a list of approved agencies.

• Foreign Transcripts Evaluation (CL-635)