Executive Support & Office Experience Lead (Hybrid)

Trueplatform; San Francisco (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

True Search, the executive search arm associated with Trueplatform, is seeking an Engagement Coordinator (EC) / Office Administrator (OA) to support Partners and Principals in search execution, ensuring a white-glove experience for clients and candidates. This role combines project-like scheduling, database upkeep, and day-to-day office management with HR support.

The EC/OA spends three days on-site, coordinating travel (domestic and international), managing calendars, and handling expense

Qualifications

• Flexible- able to adjust at a moment’s notice, adapt and prioritize to changing environments
• Organized- process driven, obsessed with the details and accuracy- getting it right the first time
• Problem Solver- entrepreneurial thinker, proactively finding solutions to overcome obstacles both simple and sophisticated
• Professional- excellent interpersonal skills, orally and in writing; confident and self-aware
• Business Acumen- understands the big picture; knowledge and curiosity about operations and strategy, comprehensive understanding of evolving business needs

Responsibilities

• Owns the search calendar, prioritizes appointments and works directly with partners, clients, and candidates to define the search schedule
• Supports Partners scheduling, tracking and management of all BD
• Maintains Thrive database of all search-related candidate and client information
• Coordinates travel for partners and candidates - both domestic and international
• Processes expense reporting for partners and candidates
• Serves as point person for employees visiting the office and greets guests upon arrival, typical schedule is 9am to 5pm but remains flexible
• Liaison for administrative vendors including security, parking, cleaning, catering, and technology
• Organize office events including luncheons, training/information sessions, volunteer events, holiday parties, happy hours and office off‑sites which may include oversight and management outside of office hours
• Assists with building projects, renovations and/or handling office moves; inventory management
• Runs conference room schedule, office hoteling
• Tracks and manages office related expenses, food, and office supplies
• Manage incoming and outgoing mail/packages for internal and external stakeholders as needed
• Ensure new hires receive the local office guide and details in advance of their first day

Tools

G-Suite

Apple

Job description

True Search, the executive search arm associated with Trueplatform, is seeking an Engagement Coordinator (EC) / Office Administrator (OA) to support Partners and Principals in search execution, ensuring a white-glove experience for clients and candidates. This role combines project-like scheduling, database upkeep, and day-to-day office management with HR support.

The EC/OA spends three days on-site, coordinating travel (domestic and international), managing calendars, and handling expense