Engagement Executive Assistant

EY; Washington (District of Columbia); On-site; USD 47,000 - 107,000; Full time

Benefits offered by this job

Medical coverage

Pension plan

401(k) plans

Job summary

EY is seeking an Engagement Executive Assistant to provide high-level administrative support to engagements, often on-site at client locations. You will collect, analyze and disseminate data, coordinate calendars, travel and meetings, and prepare client-ready documents.

The role requires 4–6 years of experience, willingness to travel, and the ability to interact with senior leaders. You will work closely with internal and external partners, maintaining confidentiality and adhering to firm

Qualifications

• 4–6 years+ of relevant experience.
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree.
• Flexibility to work overtime, after hours and travel as required.
• Will work regularly at a client site (non-EY facility) and onsite in the EY office (or meeting site as determined).

Responsibilities

• Act as administrative liaison for the operations of large accounts, engagements or assigned practice leaders and with senior management and clients/colleagues to facilitate work.
• Work regularly at client site (non-EY facility) and/or in the EY office for EY specialty practice-specific role requiring on-site presence, including at a meeting or agency facility.
• Cultivate relationships and collaborate with internal/external business leaders and their assistants at a level to complete support activities, achieve results and resolve issues.
• Organize and manage complex calendars, travel and meetings for leaders, account or engagement teams using firm tools.
• Independently compose, format, and edit non-technical business documents from draft stage to client-ready work, skillfully using firm templates, branding and correspondence guidelines.
• Protect confidential internal or engagement materials.
• Demonstrate knowledge and reinforce compliance with firm and service line record retention policies.
• Coordinate internal and external events, in compliance with meeting and events policy and process.
• Assist with Risk Management (RM) and independence compliance, practice specific tools, engagement/practice economics processes, licensing and CPE.
• Collaborate with applicable finance personnel for engagement/practice finance matters.
• Make decisions based on clear guidelines, procedures and instructions requiring occasional judgement to choose the correct answer/approach based on well-defined choices.
• Demonstrate judgement in selecting methods and techniques for obtaining solutions.
• Pull reports specific to account, practice or industry as requested.
• Escalate identified or potential issues regarding quality, confidentiality or risk.
• Effectively manage conflicting priorities, problem solve, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence.

Job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

As part of ourEnterprise Support Servicesteam,you’llbe an integral part of ourbusiness enablement functions that keep our organization running strong. You’lluse yourinterpersonal and communication skills (verbal and written)to interface with employees at all levels. As an Executive Assistant, you’llwork across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

The opportunity

As an EngagementExecutive Assistant (EEA),you’llprovide high-level, functionally specialized administrative support specifically to an engagement(s) and in most cases at the engagement site. The work of the EEA is closely aligned and integrated with the specialized needs, operations, strategies and business objectives of the engagement. As the EEA, you will collect, analyze and disseminate data and recommendations, and works within established deadlines to handle projects directly or coordinate through others. You’llinterface extensively with internal/external clients to develop strong working relationships. Your assignments will vary based on the scope and size of the engagement and will frequently be specialized or complex in nature.

Your key responsibilities

• Act as the administrative liaison for the operations of large accounts, engagements or assigned practice leader(s) and with senior management and clients/colleagues to facilitate work
• Work regularly at client site (non-EY facility) and/or in the EY office for EY specialty practice-specific role requiring on-site presence, including at a meeting or agency facility
• Cultivate relationships and collaborate with internal/external business leaders and their assistants at a level to complete support activities, achieve results and resolve issues
• Organize and manage complex calendars, travel and meetings for leaders, account or engagement teams using firm tools
• Independently compose, format, and edit non-technical business documents from draft stage to client-ready work, skillfully using firm templates, branding and correspondence guidelines.
• Protect confidential internal or engagement materials
• Demonstrate knowledge and reinforce compliance with firm and service line record retention policies
• Coordinate internal and external events, in compliance with meeting and events policy and process
• Assist with Risk Management (RM) and independence compliance, practice specific tools, engagement/practice economics processes, licensing and CPE
• Collaborate with applicable finance personnel for engagement/practice finance matters
• Make decisions based on clear guidelines, procedures and instructions requiring occasional judgement to choose the correct answer/approach based on well-defined choices
• Demonstrate judgement in selecting methods and techniques for obtaining solutions
• Pull reports specific to account, practice or industry as requested
• Attuned to and proactively **escalate** identified or potential issues regarding quality, confidentiality or risk
• Effectively manage conflicting priorities, problem solve, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence

Skills and attributes for success

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
• Advanced written, verbal, interpersonal, presentation, diplomacy, teaming skills in direct or virtual setting
• Sophisticated and specialized knowledge sharing and collaboration skills
• Mastery of applicable firm, service line, and engagement/practice-specific technology application/tools
• Advanced understanding and application of firm policies and procedures
• Proficiency in MS Word, Excel, PowerPoint, Teams, Outlook, Copilot and SharePoint
• Leverage tools such as Microsoft Copilot, Google Gemini or similar to optimize product performance and service delivery.
• Highly skilled at navigating organizational structures, changing environments, and sensitive relationships
• Apply leadership, coaching and mentoring abilities
• Possess strong knowledge of the types of services and operational activities of the engagement, practice group, or service line and related clients/industries
• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations, including confidentiality

To qualify for the role,you must have

• 4-6 years+ of relevant experience
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
• Flexibility to work overtime, after hours and travel as required
• Will work regularly at a client site (non-EY facility) and onsite in the EY office (or meeting site as determined)

What we look for

Highly motivatedand agileindividuals with excellent problem-solving skills and the ability tomanageshiftingprioritiesin a rapidly changing industry.An effective communicator, you’ll be a confident team player that collaborates with people fromdiverseteams while looking to develop your career in a dynamic organization

What we offer you

At EY, we harness our collective strength to empower you to shape your future with confidence through professional growth, personal fulfillment and an inclusive culture. Learn more at ey.com/us/careers.

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job is:
• New York City, Boston, and Washington DC Metro Areas, Washington State, and Southern California offices - $56,300 to $106,900
• Bay Area California offices - $58,600 to $111,400
• All other offices locations in the US, including Sacramento - $46,900 to $98,000
• Individual salaries within these ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

All in to shape the future with confidence.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information,national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY’s Talent Shared Services Team (TSS) or email the TSS at [e-mail] .

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.