Executive Support Associate

Project Expedite Justice; Northern (KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Project Expedite Justice seeks a proactive, detail-oriented Executive Support Associate to provide cross-functional support to the Executive Team. This early-career role contributes to strategic, operational, and administrative functions within a global human rights organization, under the guidance of the Executive Coordinator.

Responsibilities include drafting communications, maintaining compliant records, supporting fundraising, HR and investigations, coordinating tasks with project management

Qualifications

• Bachelor’s degree or current student in a related field.
• Excellent writing, editing, and research skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Draft, edit, and format communications, memos, and reports for the Executive Team.
• Compile administrative reports and manage travel/logistics for events.
• Maintain confidential archives and assist with HR and onboarding materials.
• Support fundraising research, donor materials, and proposals.
• Coordinate internal communications and track tasks using project management tools.
• Review internal policies, SOPs, and bylaws for compliance.

Skills

Writing

Editing

Research

Organizational skills

Discretion

Multitasking

Google Workspace

Zoom

Project management tools

Education

Bachelor’s degree or current student in law, IR, public policy, nonprofit management, psychology, or related field

Tools

Google Workspace

Zoom

ClickUp

Job description

The Opportunity: Executive Support Associate PEJ

Project Expedite Justice (PEJ) is seeking a proactive and detail-oriented Executive Support Associate to provide cross-functional support to the Executive Team. This role is designed for an early-career professional who is eager to contribute to the strategic, operational, and administrative functions of a global human rights organization.

Working under the guidance of the Executive Coordinator, the Associate will assist with internal communications, compliance, fundraising, HR, investigations, and organizational support. This position offers a unique opportunity to gain experience in nonprofit governance, international law, and human rights advocacy.

Clear, well-formatted executive communications, reports, and administrative documents delivered on time.

Organized and up-to-date digital archives for executive, compliance, and HR records.

Support materials for fundraising (e.g., donor research, proposal drafts) as assigned.

Internal policies and compliance documents reviewed, updated, and properly maintained.

Effective coordination of executive tasks, meetings, and internal communications using project management tools.

Key Responsibilities

Executive and Administrative Support

Assist in drafting, editing, and formatting communications, memos, and reports on behalf of the Executive Team.

Help with formatting, proofreading, and compiling administrative reports.

Assist with logistical planning for travel, events, or remote meetings.

Provide general administrative support to other departments, as requested.

Maintain confidentiality and handle sensitive information with discretion.

Assist with document archiving and the digital organization of records.

Support the Executive Team in tracking tasks and deadlines using project management tools.

Coordinate internal communications and support inbox management.

Monitor daily news and developments relevant to PEJ’s mission and project areas, and report any significant updates to the Executive Coordinator.

Support the Development Team by researching funding opportunities, including institutional donors and foundations.

Assist in the construction of funding proposals, concept notes, and other donor-related documents.

Support fundraising efforts, including research, proposal development, and preparation of supporting materials.

Compliance and Policy Support

Assist the Managing Director and Executive Coordinator in reviewing, drafting, and updating internal policies, SOPs, and Bylaws.

Help maintain and organize the compliance archive to ensure accessibility and version control.

Participate in reviewing documentation for compliance with internal procedures.

Support coordination and documentation efforts related to internal operations, proposals, and compliance records.

HR and Investigation Support

Assist the HR Unit, when needed, in organizing HR documentation and onboarding materials.

Support archiving processes and ensure accuracy in personnel records recordkeeping.

Support internal investigative research tasks or case-related documentation as needed.

We are able to offer an International Consultancy until June 30, 2027 (open to extension depending on the project needs and available budget).

Profile: Qualifications and Attributes

Qualifications

Bachelor’s degree or current student in law, international relations, public policy, nonprofit management, psychology, or a related field.

Junior profile- with less than 2 years of experience preferred.

Excellent writing, editing, and research skills.

Strong organizational skills and close attention to detail.

Ability to manage multiple priorities and maintain discretion with sensitive information.

Comfortable using Google Workspace, Zoom, and project management tools (ClickUp).

Interest in human rights, international justice, nonprofit operations, and civic engagement.

Demonstrated initiative, curiosity, and ability to work both independently and collaboratively.

Professional Development Outcomes

Gain experience supporting executive leadership in a global nonprofit setting.

Develop core skills in operations, policy review, compliance, and fundraising.

Strengthen abilities in professional communication, task management, and interdepartmental coordination.

CV/resume (maximum of two pages); and
Cover letter;

By submitting your application, you consent to a reference check, where we will contact up to three character references you provide.

Applications will be reviewed on a rolling basis to fill this position as soon as possible.