EXECUTIVE STAFF OFFICER

State of Louisiana

Baton Rouge (LA)

On-site

USD 70,000 - 110,000

Full time

5 hours ago

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Benefits offered by this job

Defined benefit pension

Health insurance

4/10 work schedule

Paid holidays and leave

Job summary

Louisiana Department of Public Safety & Corrections – Corrections Services in Baton Rouge seeks an Executive Staff Officer to provide critical administrative support at the executive level. The role relieves department heads of administrative duties and ensures smooth information flow across the agency.

Responsibilities include composing directives, preparing clear correspondence, publishing event invitations, and coordinating executive staff meetings with stakeholders across the Office of

Qualifications

Six years of experience in administrative services.
Six years of full-time experience in any field plus three years in administrative services.
Bachelor’s degree plus three years in administrative services.
Advanced degree or Juris Doctorate plus two years in administrative services.

Responsibilities

Serves as staff advisor to the Deputy Undersecretary with responsibility for coordinating and assisting with updates and implementation of policies, procedures and activities.
Designs and publishes all DOC special event invitations and correspondence; prepares agendas and notices of executive staff meetings.

Skills

Administrative experience

Executive support

Policy coordination

Written correspondence

Education

Bachelor's degree in administrative services

Advanced degree or JD

Tools

Microsoft Office

Email management systems

Job description

About This Job

Louisiana Department of Public Safety & Corrections – Corrections Services www.doc.louisiana.gov

HEADQUARTERS OFFICES

Baton Rouge, LA

Located in the Undersecretary-Deputy Undersecretary Office

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

The Department of Corrections Headquarters is seeking a highly organized and proactive Executive Staff Officer to provide critical administrative support at the executive level. This role relieves department heads of a wide range of administrative and operational responsibilities, ensuring the efficient flow of information and actions across the agency. The Executive Staff Officer composes and transmits directives or assignments to executive staff on behalf of department leadership and prepares clear, well-crafted correspondence addressing both routine and complex matters. This position offers the opportunity to contribute to the department’s mission by supporting effective decision-making and maintaining strong internal communication.

Why work for DOC?

Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
Growth: Professional growth is encouraged at DOC through numerous avenues.
Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.

Minimum Qualifications

Six years of experience in administrative services; OR
Six years of full‑time experience in any field plus three years of experience in administrative services; OR
A bachelor’s degree plus three years of experience in administrative services; OR
An advanced degree, or a Juris Doctorate, plus two years of experience in administrative services.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

Serves as staff advisor to the Deputy Undersecretary with responsibility for coordinating and assisting with updates and implementation of policies, procedures and activities in the Office of Management and Finance.
Designs and publishes all DOC special event invitations and correspondence. Serves as back up for the Assistant to the Undersecretary. Prepares, distributes agendas and notices of executive staff meetings. Specifically, but not limited to the Office of Management and Finance staff meetings.

Position‑Specific Details

Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.

Other Important Information

IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C‑Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
This Agency is a Drug Free Workplace.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non‑merit factor including disability.

For further Information About This Vacancy Contact

Megan Coco

Human Resources Department

HeadquartersPEEmployees@la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others

Are you currently a permanent classified employee of Louisiana State Government (STATE EMPLOYEE)?

Are you currently a permanent classified employee of the Department of Corrections/Corrections Services (Adult DOC)?

Are you currently a permanent classified employee of the Department of Corrections/Corrections Services - HEADQUARTERS (Administration)?

If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Corrections Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question. In the event I am offered a position with the Department of Public Safety and Corrections, and the prison/ criminal justice system, I acknowledge that corrections security will announce my assignment to a facility and any limitation on me from any secure facility, based on either the specific article or the floor and/or equipment of the facility. I am aware that the NSC's policy and the PRPA may restrict my assignments to any facility other than I already / / etc etc.

Yes, I understand. You may contact my employers, past or present.
No. Do not contact my employers, past or present, and DO NOT CONSIDER ME as a candidate for employment.

How did you hear about this position?