ADMINISTRATIVE COORDINATOR 4

State of Louisiana

St. Gabriel (LA)

On-site

USD 36,000 - 56,000

Full time

26 hours ago

Be an early applicant

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Benefits offered by this job

Health insurance

Paid holidays

Pension plan

Paid leave

Job summary

Elayn Hunt Correctional Center in St. Gabriel, LA, is seeking an Administrative Coordinator to manage records, coordinate communications, and support efficient facility operations.

The role requires strong organization, initiative, and commitment to excellence in a public-service setting. You will handle document preparation, timekeeping support, confidential filing, and payroll-related documentation with accuracy and discretion.

Qualifications

Three years of experience in administrative services.
Experience organizing records and coordinating communications.
Ability to prepare documents, forms, and reports with accuracy.

Responsibilities

Researches, gathers, and composes information for reports and administrative projects.
Provides clerical and typing support; handles data entry and report generation.
Maintains confidential files and organizes filing systems; manages inter-institutional correspondence.

Skills

Administrative experience

Records management

Clerical support

Data entry

Communication skills

Payroll/Timekeeping support

Tools

Microsoft Office

Job description

About This Job

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

ELAYN HUNT CORRECTIONAL CENTER

St. Gabriel, LA

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

Elayn Hunt Correctional Center is looking for an Administrative Coordinator who brings strong organizational skills, initiative, and a commitment to excellence. In this role, you’ll be at the center of our administrative operations—managing records, coordinating communication, and helping ensure our facility functions efficiently. If you’re ready to make an impact in a dynamic public-service environment, this is the opportunity for you.

Why work for DOC?

Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
Growth: Professional growth is encouraged at DOC through numerous avenues.
Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.

An Ideal Candidate Should Possess The Following Competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Job Duties and Other Information

Researches, gathers, and composes information for special assignments, reports, and administrative projects. Prepares responses to inquiries received by phone or in writing, including drafting professional correspondence and letters of reply.
Provides comprehensive clerical and typing support for the division, including preparing documents, forms, and reports. Operates computer systems for data entry, information retrieval, and report generation with accuracy and efficiency.
Maintains and organizes confidential files and materials, ensuring proper handling and security of sensitive information. Oversees the division’s filing systems, including creating, updating, and archiving records. Sorts and distributes incoming mail, manages inter-institutional correspondence, and identifies items requiring immediate attention or expedited processing.
Processes and enters employee time records, assists timekeepers by generating and printing required reports, and ensures accuracy and timeliness of payroll-related documentation.

Position-Specific Details:

Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.

Other Important Information

IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment by answering ‘YES’ to the PREA question.
Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.

This is a 24-hour facility.
This Agency is a Drug Free Workplace.

No Civil Service test score is required in order to be considered for this vacancy.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor, including disability.

For Further Information About This Vacancy, Contact:

Hilary Dugar

Human Resources Department

Elayn Hunt Correctional Center

Ph: (225) 319-4128

Fax: (225) 319-4592

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

– Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others

Are you currently a permanent classified employee of Louisiana State Government (STATE EMPLOYEE)?

Are you currently a permanent classified employee of the Department of Corrections/Corrections Services (Adult DOC)?

Are you currently a permanent classified employee of ELAYN HUNT CORRECTIONAL CENTER?

IMPORTANT: In the supplemental questions section, applicants must authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations. I understand that prior to any offer of employment by the Department of Public Safety and Corrections that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Department of Public Safety and Corrections. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Department of Public Safety and Corrections. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

Yes, I understand. You may contact my employers, past or present.
No. Do not contact my employers, past or present, and DO NOT CONSIDER ME as a candidate for employment.

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

I struggle to manage resources, don’t always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team’s goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

How did you hear about this position?