Executive Secretary - S4 Executive Administrative Support

Credence; California (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan

Life Insurance

Paid Time Off

Family Leave

Disability Insurance

Training & Development

Job summary

Credence is seeking an Executive Secretary to provide on-site administrative support to the U.S. Space Force S4S S4/6 Directorate leadership at Vandenberg AFB, CA. The role involves managing calendars, correspondence, records, and Travel support in a classified environment while safeguarding sensitive information.

Qualified candidates will have 4+ years of executive admin experience, active Top-Secret clearance with SCI eligibility, and proficiency with MS Office and SharePoint. U.S.

Qualifications

• 4+ years of executive administrative experience supporting military, DoD, or senior HQ leadership.
• U.S. citizenship and current Top-Secret clearance with SCI eligibility required.
• Experience using TMT and working on NIPRNet and SIPRNet preferred.
• Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and SharePoint.

Responsibilities

• Prepare and review documents and manage Task Management Tool taskings on NIPRNet and SIPRNet.
• Manage calendars, engagements, meetings, conference rooms, and messages for leadership.
• Record minutes and support planning of meetings, events, and conferences.
• Draft, proofread, edit, and coordinate correspondence and infographics.

Skills

Executive support

Clearance TS/SCI

SharePoint

MS Office

Education

Bachelor's or Master's degree desired

Tools

Outlook

Word

PowerPoint

Excel

SharePoint

Job description

Overview

Join a team where innovation meets mission. Our AI, cloud, cyber, and modernization solutions save agencies thousands of hours, safeguard national security, and strengthen health and humanitarian missions worldwide. With more than 1,700 team members, 1,500 AI and data experts, and 100 prime contracts, we deliver at scale and with purpose.

We have been recognized as a Top Workplace by The Washington Post for six consecutive years and named to the Inc. 5000 list of fastest-growing private companies in 13 of the past 14 years. Credence offers a welcoming environment for those looking to grow and make a meaningful impact. We encourage employees to push boundaries and help solve critical, world-changing federal challenges.

Credence has an upcoming need for an Executive Secretary to provide on-site executive administrative support to the U.S. Space Force S4S S4/6 Directorate leadership at Vandenberg SFB, California. The successful candidate will experience managing and supporting TMT taskings, calendars, correspondence, records, SharePoint content, meetings, access rosters, travel support, and personnel in-processing and out-processing within a classified headquarters environment and hold an active and current Top- Secret clearance with SCI eligibility is required.

Responsibilities

• Prepare and review internal and external documents and manage assigned Task Management Tool taskings on NIPRNet and SIPRNet, coordinating with action officers on requirements and due dates.
• Manage calendars, engagements, meeting schedules, conference rooms, telephone conferences, and messages for S4/6 Directorate leadership.
• Record meeting minutes and action items and support the planning and execution of meetings, events, conferences, and off sites.
• Draft, proofread, edit, format, and coordinate correspondence, briefings, visual products, charts, diagrams, flyers, and infographics.
• Maintain tracking records, filing and archival systems, Government records, databases, spreadsheets, SharePoint lists, and document repositories.
• Prepare access rosters and security clearance transfer requests and support in/out processing documentation for arriving and departing personnel.
• Support travel arrangements and vouchers, awards, decorations, evaluations, inventories, records, receipts, supplies, and office-equipment service requests.
• Respond professionally to a high volume of complex internal and external inquiries and perform other administrative duties within the PWS scope.

• U.S. citizenship and a current Top-Secret clearance with SCI eligibility are required before starting.
• Must have (4) four + years of demonstrated executive administrative experience supporting military, DoD, or senior headquarters leadership.
• Experience using TMT and working on NIPRNet and SIPRNet is strongly preferred.
• Must have advanced proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and SharePoint.
• Must have strong written and verbal communication, organization, proofreading, calendar management, and attention to detail.
• Must have the ability to work independently, manage competing deadlines, protect sensitive information, and coordinate across diverse stakeholders.
• Bachelor's or master's degree is desired but not required. No specific certification is required.

Salary Range: To Be Determined- this is for a role not awarded

Mission. Momentum. Impact. Your journey continues at Credence.

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• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development