EXECUTIVE SECRETARY III

State of Illinois; Rushville (IL); On-site; USD 65,000 - 92,000; Full time

Benefits offered by this job

Flexible Work Schedules

Paid Holidays

Paid Vacation

Parental Leave

Retirement Plan

Job summary

The State of Illinois, Department of Human Services, is seeking an Executive Secretary III for the Treatment and Detention Facility in Rushville. You will provide confidential administrative support to the Program Director, maintain the director’s calendar, manage correspondence, and ensure accurate timekeeping and filing procedures.

Qualified candidates need strong secretarial experience and keyboarding skills, with a background in office administration.

Qualifications

• Requires keyboarding at 55 wpm.
• Two years of secretarial or business college or equivalent.
• Five years of secretarial experience if only high school diploma.

Responsibilities

• Serve as confidential executive secretary to the Program Director.
• Act as timekeeper and maintain supervisor’s schedule.
• Maintain filing system including incident reports and correspondence control.
• Schedule meetings and conferences; manage the Director’s calendar.
• Perform other duties within the scope of the role as assigned.

Education

Two years of secretarial or business college

High school diploma with five years secretarial experience

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents - Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 59223
Opening Date:10/21/2026
Closing Date:11/04/2026
Agency:Department of Human Services
Class Title: EXECUTIVE SECRETARY III - 14033
Skill Option:Keyboarding
Bilingual Option:None
Salary:Anticipated Salary: $5,812 - $8,259 per month ($69,744 - $99,108 per year)
Job Type:Salaried
Category:Full Time
Number of Vacancies:1
Bargaining Unit Code:RC014 Clerical Employees, AFSCME
Merit Comp Code:
Work Hours: Monday - Friday, 7:00am - 3:00pm, 30-minute unpaid lunch
Anticipated Hybrid Work Schedule Availability: Not available, fully in office
Headquarter Location: 17019 County Farm Rd, Rushville, Illinois, 62681

Division of Behavioral Health and Recovery

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required,a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger... calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Behavioral Health and Recovery is seeking to hire an Executive Secretary III for the Treatment and Detention Facility located in Rushville, Illinois to serve as a confidential administrative secretary to the Program Director. Performs highly responsible, confidential secretarial and administrative work. Maintains filing system for the Director’s Office to include Facility Incident Reports. Serves as timekeeper and maintains supervisor’s schedule. Schedules meetings and conferences.

Essential Functions

• Serves as a confidential administrative secretary to the Program Director.
• Serves as correspondence control manager for the Program Director’s Office.
• Maintains filing system for the Director’s Office to include Facility Incident Reports.
• Serves as timekeeper for the Program Director’s staff.
• Maintains supervisor’s schedule.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years of secretarial experience.
• Requires the ability to keyboard accurately at a rate of 55 wpm.

Preferred Qualifications

• Two (2) years of secretarial experience reviewing and assigning incoming correspondence, tracking status and/or completion of assignments and reports, confirming responses and completion are received by assigned deadline.
• Two (2) years of secretarial experience researching and writing responses for inquiries from a variety of sources including media and legislature on matters pertaining to residents, employees, audits, etc., for a public or private organization.
• Two (2) years of secretarial experience organizing and maintaining files for a public or private organization.
• Two (2) years of secretarial experience as a timekeeper, monitoring and entering employee daily attendance, resolving outstanding time issues, etc., for a public or private organization.

Conditions of Employment

• Requires the ability to utilize office equipment, including personal computers.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).