Executive Secretary E10 - Administrative Assistant to Assistant Directors

State of Michigan; Lansing (MI); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The State of Michigan's Department of Environment, Great Lakes, and Energy (EGLE) seeks an Administrative Assistant to support the Assistant Division Directors of DWEHD in Lansing, MI. The role includes managing schedules, travel, mail processing, and confidential communications, working closely with managers to provide guidance.

Hybrid work options are available with some remote work within Michigan; relocation is not included.

Qualifications

• High school diploma or equivalent.
• Minimum five years of administrative support experience.
• Experience supporting executives and handling confidential information.
• Ability to coordinate schedules and travel.

Responsibilities

• Maintain schedules for Assistant Directors and arrange meetings.
• Process incoming mail and route responses.
• Prioritize incoming calls and manage workload, alertting Assistant Directors as needed.
• Provide backup support for Senior Executive Management Assistant 11 (SEMA 11).
• Provide administrative support for the Data Applications Support Unit (DASU) and the Enforcement Unit (EU).

Skills

Administrative support

Schedule management

Travel arrangements

Confidentiality

Communication

Education

High School Diploma

Job description

Serve as the Administrative Assistant to the Assistant Division Directors of the Department of Environment, Great Lakes, and Energy’s (EGLE) Drinking Water and Environmental Health Division (DWEHD). Perform a full range of administrative and executive support activities, which at times may be highly confidential and/or sensitive. Assist the DWEHD Assistant Division Directors by performing a variety of administrative duties: maintain schedules, including meetings and travel arrangements; process incoming mail for appropriate response; work closely with section and unit managers to provide guidance and direction from Assistant Directors; prioritize incoming calls and work and alert the Assistant Directors accordingly; serves as backup for the Senior Executive Management Assistant 11 (SEMA 11); and provide administrative support for the Data Applications Support Unit (DASU) and the Enforcement Unit (EU).

Position Description

The work location of this position will be the Deborah A. Stabenow Building in Lansing, MI. However, the selected candidate may be eligible for a hybrid work schedule (combination of remote and in-person) or a fully remote work schedule (with occasional travel to their official work location). Employees approved for schedules that include remote work must complete that work within Michigan. Relocation expenses are not reimbursed. When working remote, employees must use a designated workspace that is safe and professionally appropriate, allows for privacy, minimizes distractions, and includes secure internet access. Details regarding work location and schedule options for this position may be discussed during the interview process.

Education

Educational level typically acquired through completion of high school.

Experience

Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

ABOUT EGLE

The Department of Environment, Great Lakes, and Energy's (EGLE) mission is to protect Michigan’s environment and public health by managing air, water, land, and energy resources.

At EGLE, we are passionate about protecting human health and Michigan’s land, water, and energy resources. We are equally passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful of all our employees and the public we serve. Our unique backgrounds and experiences make us better equipped to equitably deliver impactful environmental outcomes in the interest of all of Michigan’s residents.

The State of Michigan offers a competitive benefits package for all career employees that include medical, dental and vision coverage, along with paid parental leave, flexible spending accounts, retirement and much more.

Click the following link to learn more.

Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

View the Job Specification at: http://www.michigan.gov/documents/ExecutiveSecretary_12642_7.pdf