Executive Secretary

University of Utah; Salt Lake City (UT); On-site; USD 22,000 - 23,000; Part time

Job summary

University of Utah's Office of General Counsel seeks a part-time Executive Secretary to cover the front desk during business hours on campus. Primary duties include answering phones, greeting visitors, and providing general administrative support to the office.

Candidates should have a high school diploma or equivalent and several years of secretarial experience, with strong written and verbal communication skills.

Qualifications

• High school diploma or equivalency is required or substituted by related work experience.
• Four years of full-time secretarial experience or equivalent, with word processing and spreadsheet skills.

Responsibilities

• Provides administrative support to supervisor or department.
• Prepares correspondence, including routine letters and memos.
• Schedules appointments and maintains calendars.
• Makes arrangements for meetings and conferences.
• Establishes and maintains confidential files.
• Orders and maintains supplies for the department.
• Greets and directs visitors, handles incoming calls and mail processing.

Skills

Communication skills

Interpersonal skills

Education

High school diploma or equivalency

Secretarial work experience

Tools

Word processing

Spreadsheet software

Job description

Executive Secretary

Job Summary

The Office of General Counsel is looking to hire a part-timeemployee to cover the front desk during business hours. Employeeswill primarily answer phones, greet and direct clients as they comeinto the office, and other administrative support to the office.Student employees are allowed to work on homework during downtimes.

Responsibilities

• Provides administrative support to supervisor ordepartment.
• Prepares correspondence, including composing routine letters andmemos.
• Schedules appointments and maintains supervisors or departmentscalendar.
• Makes arrangements for meetings and conferences.
• Establishes and maintains confidential files.
• Orders and maintains supplies for department.
• Provides additional general office support such as greeting anddirecting visitors, handling incoming calls and processingmail.

Minimum Qualifications

• High school diploma or equivalency (one year of education can besubstituted for two years of related work experience).
• Four yearsfull time secretarial experience or equivalency, word processingand spreadsheet software skills and demonstrated human relation andeffective communication skills also required.
• Knowledge of business writing preferred.
• Applicants must demonstrate the potential ability to perform theessential functions of the job as outlined in the positiondescription.

Preferences

We are looking for employees that can work 3-4 hour shifts each dayof the week. Student employees are allowed to work on homeworkduring down times.

Requisition Number: PRN17465N

Full Time or Part Time? Part Time

Work Schedule Summary: We are looking for employees that canwork 3-4 hour shifts each day of the week in the mornings.

Department: 00658 - General Counsel

Location: Campus

Pay Rate Range: $16.00-17.50

Close Date: 09/22/2026

Open Until Filled: