Executive Sales Assistant

Vescent; Golden (CO); On-site; USD 68,000 - 80,000; Full time

Benefits offered by this job

401(K) Plan with employer contributions

Health & Dental Insurance options

4 Weeks of PTO annually

Health Savings Account (HSA) option

Long-Term Disability Insurance

Job summary

A leading technology firm in Colorado seeks an Executive Sales Assistant to enhance the sales team's efficiency. Responsibilities include administrative support, managing customer relations, and coordinating sales activities. The ideal candidate has a degree, Salesforce proficiency, and 2-5 years of experience. The role offers competitive pay, 4 weeks of PTO, and health benefits.

Qualifications

• 2-5 years' experience in a sales support or administrative role.
• Ability to handle multiple tasks efficiently.
• Strong initiative in problem-solving and communication.

Responsibilities

• Provide clerical assistance to the sales team.
• Coordinate sales activities and manage orders.
• Maintain data in Salesforce and generate reports.
• Research and prioritize customer issues.

Skills

Organizational skills

Salesforce CRM proficiency

Microsoft Office proficiency

Professional correspondence drafting

Education

College or professional degree in business or administrative studies

Tools

SalesForce

Acumatica ERP

Microsoft Office

Job description

Base pay range

$68,000.00/yr - $80,000.00/yr

Job Location

Golden

Job Type

Full Time

Salary

$68,000-$80,000 based upon education, work experience, and skills

About Us

Vescent Technologies is a recognized leader in the development and manufacture of laser frequency control systems, including optical frequency combs, tunable lasers, electro‑optical modules, and feedback control electronics. The work environment is fun, fast‑paced, challenging, and interdisciplinary. The Vescent team takes pride in its work, is energetic and agile, and enjoys celebrating team successes.

Position Summary

Vescent Technologies is seeking an Executive Sales Assistant to join our team. The right candidate will play a vital role in enhancing the efficiency of the Sales team by managing administrative tasks, streamlining processes, facilitating communication, and supporting the achievement of the Sales goals. This position is pivotal in ensuring that sales operations run smoothly and efficiently, contributing to the overall success of the organization.

This candidate requires exceptional organizational skills, will be highly self‑motivated, very detail‑oriented, take utmost pride in their work, demonstrate great initiative in problem‑solving, enjoy learning new skills and communicating effectively across all levels of the organization. This candidate must have the ability to handle multiple tasks efficiently while maintaining high professionalism and confidentiality.

Key Responsibilities

• Administrative Support: Provide clerical assistance to the sales team, including managing schedules, preparing proposals, tracking opportunities and handling correspondence with clients.
• Sales Coordination: Coordinate sales activities, Sales Order entry into ERP system and track orders, send out timely Sales Order Acknowledgments and manage customer relationships to ensure smooth operations.
• Communication: Act as a point of contact between the sales team and other departments, ensuring effective communication and collaboration.
• Data Management: Maintain SalesForce, sales orders, generate reports, and analyze data to support decision‑making processes.
• Customer Relations: Research, prioritize, and follow up on incoming issues and concerns addressed to the Sales team. Handle incoming and outgoing electronic communications, compose and prepare professional correspondence and arrange complex travel plans. Frequent customer communication (B2B support), including international distributors and customers.

Required Qualifications

• College or professional degree in business or administrative studies or equivalent combination of related training and experience.
• Experience and proficiency in Salesforce CRM and ERP software. (Experience in Acumatica ERP is a plus.)
• Experienced in drafting professional correspondence.
• Proficient in Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint).
• Previous experience of 2‑5 years in a Sales support or administrative role is advantageous.
• Flexible schedule options to support work‑life balance.
• 4 Weeks of PTO annually.
• 401(K) Plan with employer contribution.
• Health & Dental Insurance with plan options including employer‑paid premium coverage.
• Health Savings Account (HSA) with employer matching available with eligible plans.
• Long‑Term Disability Insurance.

How To Apply

Please send your resume with a cover letter to [e-mail]. Your cover letter should express how your skills, qualifications, and interests address the job description, and why you want to work at Vescent. Resumes without a cover letter will not be considered.

Compliance Notice

This position is subject to a background check in accordance with applicable laws, and employment is contingent upon the successful completion of that process as well as the ability to meet eligibility criteria for access to secured or regulated work environments. Vescent Technologies is an Equal Opportunity Employer and does not discriminate based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Applicants must be currently authorized to work in the United States; visa sponsorship is not available at this time. Employment with Vescent Technologies is at‑will and may be terminated by either party at any time, with or without cause or notice, as permitted by applicable law.

If you require an accommodation to participate in the hiring process, please contact [e-mail].