Executive Project Specialist

Altec; Birmingham (AL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental and Prescription Drug

Retirement 401(k)

Vacation and Holidays

Flexible Spending Accounts

Tuition Assistance

Employee Assistance Program

Life Insurance

AD&D Insurance

Job summary

Altec in Birmingham, AL, seeks an Executive Project Specialist to support the Marketing and Sales Executive Team. You will coordinate and execute a variety of projects, manage competing priorities, and provide high-level administrative support to leaders.

The role requires strong organization, proactive problem solving, and the ability to collaborate across teams. Bachelor’s degree preferred and four years of executive assistant experience.

Qualifications

• Four (4) years executive assistant experience required.
• Proven ability to prioritize work and meet tight deadlines required.
• Excellent written and verbal communication skills required.
• Minimum of 3 years experience preferred.
• Effective communication skills internally and externally.
• High standard of ethics and honesty.
• Project management skill.
• Computer literate.

Responsibilities

• Coordinate and oversee projects across the Marketing and Sales organization, including internal and external events, process improvement initiatives, customer meetings, and budget-related activities.
• Work independently within established procedures, proactively identifying needs, resolving issues, and advancing projects with minimal supervision.
• Manage multiple assignments, shifting priorities, and changing business needs while consistently meeting deadlines and commitments.
• Collaborate across Marketing Communications, Sales Operations, Outside Sales, company leadership, and other functions to build strong working relationships and support shared objectives.
• Provide high-level administrative and project support that enables leaders to use their time effectively and engage productively with associates and stakeholders.
• Manage executive support activities and confidential information with discretion, sound judgment, and close attention to detail.
• Develop and apply knowledge of the company’s sales and marketing processes, procedures, and organizational structure to support management activities.
• Demonstrate a willingness to learn new processes, tools, and responsibilities.

Skills

Project management

Written and verbal communication

Priority management

Ethics and integrity

Computer literacy

Education

Bachelor’s degree

High school diploma or GED

Job description

Job Description

Altec is seeking an Executive Project Specialist to join our Marketing and Sales organization in Birmingham, AL. This role coordinates and completes a variety of projects while providing high-level support to the Marketing and Sales Executive Team. The ideal candidate is a proactive, highly organized team player who can manage competing priorities, adapt to changing needs, and take initiative with minimal direction. This is an excellent opportunity for someone who enjoys learning, collaborating across teams, and helping leaders and projects move forward. Altec specializes in the manufacture, sale, and service of aerial devices, digger derricks, cranes, and specialty equipment for the electric utility, telecommunications, tree care, construction, and light and sign maintenance industries. Our products and services support customers in more than 120 countries around the world.

Responsibilities

• Coordinate and oversee projects across the Marketing and Sales organization, including internal and external events, process improvement initiatives, customer meetings, and budget-related activities.
• Work independently within established procedures, proactively identifying needs, resolving issues, and advancing projects with minimal supervision.
• Manage multiple assignments, shifting priorities, and changing business needs while consistently meeting deadlines and commitments.
• Collaborate across Marketing Communications, Sales Operations, Outside Sales, company leadership, and other functions to build strong working relationships and support shared objectives.
• Provide high-level administrative and project support that enables leaders to use their time effectively and engage productively with associates and stakeholders.
• Manage executive support activities and confidential information with discretion, sound judgment, and close attention to detail.
• Develop and apply knowledge of the company’s sales and marketing processes, procedures, and organizational structure to support management activities.
• Demonstrate a willingness to learn new processes, tools, and responsibilities.
• Perform other duties as assigned.

Education, Experience, And Skills Required

• Bachelor’s Degree preferred
• High School Diploma or GED required
• Four (4) years executive assistant experience required
• Proven ability to prioritize work and meet tight deadlines required.
• Excellent written and verbal communication skills required.
• Minimum of 3 years experience preferred.
• Effective communication skills internally and externally.
• High standard of ethics and honesty.
• Project management skill.
• Computer literate.

The job level is able to be adjusted at time of hire, if the candidate meets the qualifications for jobs of a more experienced level in the career path.

Financial Budgeting, Capital, And/or Manpower Responsibilities

• Responsible for preparing and maintaining the Sales Team budget
• Responsible for developing a project budget that aligns with the overall sales budget
• Responsible to consistently review expenses and adherence to the sales budget

Other Position Specifications

• Process Improvement – evaluates existing Altec Processes and Best Practices and actively looks to implement and communicate improvements throughout the organization.

Customer First - Enjoyment of Work - Family - Financial Stability - Integrity - People are our Greatest Strength - Quality - Spiritual Development – Teamwork

Competitive pay which rewards performance

• Medical, Dental and Prescription Drug Program
• Retirement 401(k) Program
• Vacation and Holidays
• Flexible Spending Accounts
• Tuition Assistance Program
• Employee Assistance and Mental Health/Substance Abuse Program
• Life Insurance, Accidental Death and Dismemberment Insurance

EEO Statement

Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.