Executive Project Coordinator, Public Engagement

New York Power Authority; City of Albany (NY); On-site; USD 62,000 - 78,000; Full time

Job summary

The Project Coordinator, Canals Public Engagement, supports the Deputy Executive Director of the Canal Corporation, a NYPA subsidiary, with executive-level administration, calendar management, travel planning, and expense reporting. The role also aids Canals Public Engagement with project tracking, process development, and stakeholder systems management.

Responsibilities include preparing agendas and notes for department meetings, coordinating onboarding, generating reports, and assisting HR

Qualifications

• High school diploma or GED required; certifications relevant to the energy industry may be needed.
• Minimum 4 years of administrative experience.
• Experience supporting executives and public-facing roles preferred.
• Ability to organize and manage confidential information and schedules.

Responsibilities

• Provide advanced support such as developing solutions for efficient workflow and support for special projects and initiatives.
• Under minimal supervision, responsible for the administrative functions of the office. Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Keep an accurate up-to-date calendar for Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
• Coordinate Department meeting arrangements including agendas, notes and follow-up.
• May be responsible for department orientation of new employees, including office set-up.
• Generate reports, handle multiple projects, and prepare and monitor expense reports.
• Prepare confidential employee paperwork such as, assist in the administration of HR programs for the department; ensure timelines, communications and documentation are coordinated and complete.
• Coordinate department(s) budget input, review invoices and variance reports.
• May review, prioritize and independently respond, where appropriate, to Management's email. May compose memos, transcribe notes, and research and create presentations.

Education

High school diploma or GED

Job description

The Project Coordinator, Canals Public Engagement, supports the Deputy Executive Director of the Canal Corporation, a NYPA subsidiary, with executive-level administration, calendar management, travel planning, and expense reporting. The role also aids Canals Public Engagement with project tracking, process development, and stakeholder systems management.

Responsibilities include preparing agendas and notes for department meetings, coordinating onboarding, generating reports, and assisting HR