Project Coordinator, Canals Public Engagement

New York Power Authority; City of Albany (NY); Sur place; USD 62 000 - 78 000; Plein temps

Résumé du poste

The Project Coordinator, Canals Public Engagement, supports the Deputy Executive Director of the Canal Corporation, a NYPA subsidiary, with executive-level administration, calendar management, travel planning, and expense reporting. The role also aids Canals Public Engagement with project tracking, process development, and stakeholder systems management.

Responsibilities include preparing agendas and notes for department meetings, coordinating onboarding, generating reports, and assisting HR

Qualifications

• High school diploma or GED required; certifications relevant to the energy industry may be needed.
• Minimum 4 years of administrative experience.
• Experience supporting executives and public-facing roles preferred.
• Ability to organize and manage confidential information and schedules.

Responsabilités

• Provide advanced support such as developing solutions for efficient workflow and support for special projects and initiatives.
• Under minimal supervision, responsible for the administrative functions of the office. Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Keep an accurate up-to-date calendar for Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
• Coordinate Department meeting arrangements including agendas, notes and follow-up.
• May be responsible for department orientation of new employees, including office set-up.
• Generate reports, handle multiple projects, and prepare and monitor expense reports.
• Prepare confidential employee paperwork such as, assist in the administration of HR programs for the department; ensure timelines, communications and documentation are coordinated and complete.
• Coordinate department(s) budget input, review invoices and variance reports.
• May review, prioritize and independently respond, where appropriate, to Management's email. May compose memos, transcribe notes, and research and create presentations.

Formation

High school diploma or GED

Description du poste

Project Coordinator, Canals Public Engagement

The Project Coordinator provides executive support to the Deputy Executive Director of the New York State Canal Corporation, a subsidiary of the New York Power Authority. Responsibilities include traditional administrative support functions for the executive including, but not limited to, the following: calendar management, travel planning, expense reporting, and general logistics support for a travel-intensive, public-facing executive. Additionally, the preferred candidate will also support the Canals Public Engagement Department with project and initiative tracking and associated metrics, support for the development of processes and procedures, and the development of systems to support stakeholder relationship management (I.e., development and maintenance of list serves).

Responsibilities

• Provide advanced support such as, developing solutions for efficient workflow and support for special projects and initiatives.
• Under minimal supervision, responsible for the administrative functions of the office. Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Keep an accurate up-to-date calendar for Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
• Coordinate Department meeting arrangements including agendas, notes and follow-up.
• May be responsible for department orientation of new employees, including office set-up.
• Generate reports, handle multiple projects, and prepare and monitor expense reports.
• Prepare confidential employee paperwork such as, assist in the administration of HR programs for the department; ensure timelines, communications and documentation are coordinated and complete.
• Coordinate department(s) budget input, review invoices and variance reports.
• May review, prioritize and independently respond, where appropriate, to Management's email. May compose memos, transcribe notes, and research and create presentations.

Knowledge, Skills and Abilities

• Strong software and computer skills to perform a variety of moderately complex assignments. .
• Experience performing administrative support duties in support of others.
• Excellent ability to organize, and have strong attention to detail.
• Recognize and maintain confidential information.
• Ability to plan and coordinate major projects.
• Strong ability to manage time efficiently to undertake a variety of assignments.
• Thorough understanding of the Department's/Site's operations, organization & Company procedures.
• Excellent verbal and written communication andinterpersonal skillsto effectively communicate with internal and external stakeholders.
• May require a high level of tact and integrity due to the frequency of senior level internal and external contacts and regular exposure to confidential data.

Education, Experience and Certifications

• High school diploma or GED certificate required.
• May require certifications and licensures needed to meet Energy industry, federal, state, or local regulations.
• Minimum 4 years of experience.

Physical Requirements

Up to 10% travel primarily within New York State. Ability to sit at desk for long duration of time.

Compensation

The New York Power Authority is committed to providing fair, competitive, and market-informed compensation. The estimated salary range for this position is:$62,000 - $78,000. The salary offered will be determined based on the successful candidates' relevant experience, knowledge, skills, and abilities.

Disclaimer

Disclaimer: NYPA accepts a standard 12-month F-1 Optional Practical Training (OPT) visa for certain roles. However, please be advised that NYPA is not an E-Verify employer, and as such, we are ineligible to support the F-1 STEM (Science, Technology, Engineering and Mathematics) OPT extension (24-month add-on).

Diversity and Inclusion

The New York Power Authority and Canal Corporation believes that diversity, equity, and inclusion drive our success, and we encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents and veterans to apply. As an equal opportunity employer, NYPA/Canals is committed to building inclusive, innovative work environments with employees who reflect communities across New York and enthusiastically serve them. We proudly celebrate diversity and do not discriminate based on race/color, creed/religion, national origin, citizenship or immigration status, age, disability, military status, gender/sex, sexual orientation, gender identity/expression, pregnancy and related conditions, familial/marital status, domestic violence victim status, predisposing genetic characteristics, arrest/criminal conviction record or any other category protected by law.

Accommodations

NYPA/Canals will also provide reasonable accommodations during the hiring process related to candidates' disabilities, pregnancy-related conditions, religious observances/practices and/or domestic violence concerns. To request an accommodation, please email [e-mail] .