Executive Personal Assistant to the CEO

Honeycomb Insurance; New York (NY); On-site; USD 110,000 - 140,000; Full time

Job summary

A leading digital insurer seeks an Executive Assistant to support its CEO, managing complex calendars and communications while balancing executive operations and personal assistance. This hybrid role offers growth potential and requires a proactive individual with excellent organizational skills. The position is based in New York City, offering a salary range of $110,000 to $140,000 based on experience and includes various benefits.

Benefits

Employee options grant

401K

Flexible paid time off

Paid national holidays

Qualifications

• Minimum 2 years of experience as an Executive Assistant or similar.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to thrive in a fast-paced environment.

Responsibilities

• Manage a complex and dynamic professional calendar.
• Draft and edit professional communications, reports, and presentations.
• Coordinate and execute business travel (domestic/international).

Skills

Organizational skills

Communication

Interpersonal skills

Time management

Attention to detail

Analytical skills

Tools

Microsoft Office Suite

Job description

Honeycomb Insurance is a deep-tech property and casualty digital insurer specializing in providing tailored coverage for landlords and condominium associations. Using advanced computer vision and AI developed by insurance industry experts, Honeycomb has developed a best-in-class underwriting engine that delivers competitive pricing and customized policies for a diverse range of properties often overlooked by traditional carriers, all while maintaining an industry-leading loss ratio. Its intuitive, streamlined platform eliminates the need for lengthy approval processes and physical property inspections, making the insurance process faster and more efficient.

Headquartered in Chicago, Illinois, with additional offices in the United States and Israel, Honeycomb operates across 18 major states, covering 60% of the U.S. population, and manages insured assets exceeding $45 billion.

Job Overview

We are seeking a proactive, highly organized, and intuitive Executive Assistant to support our CEO. This unique hybrid role is ideal for someone who thrives on balancing high-level executive operations with personal coordination and day-to-day support.
This growth-focused position has clear potential to take on greater responsibilities across strategic planning, special projects, and executive operations.

What You’ll Do

• Manage a complex and dynamic professional calendar, including meetings, events, and travel.
• Organize internal and external meetings; prepare agendas, take notes, and manage follow-ups.
• Serve as the primary point of contact between the CEO and key stakeholders.
• Draft and edit professional communications, reports, presentations, and correspondence.
• Screen, prioritize, and respond to emails, calls, and other communications.
• Coordinate and execute business travel (domestic/international), including itineraries and expenses.
• Track key projects, deadlines, and deliverables; proactively follow up to ensure completion.
• Maintain discretion and confidentiality in handling sensitive company and executive matters.
• Providing structured support for personal operations and day-to-day planning.
• Driving executive efficiency through seamless operational oversight and personalized support

Requirements:

• Minimum 2 years of experience as an Executive Assistant or similar administrative role.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent communication, interpersonal, and writing skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently, take initiative, and manage workload effectively.
• Discreet, professional, and possess a high degree of confidentiality.
• Excellent analytical skills, attention to detail, and a commitment to accuracy.
• Ability to thrive in a fast-paced environment.
• Compensation - $110,000 to $140,000 - pending experience
• Employee options grant
• 401K
• Flexible paid time off
• Paid national holidays

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