Executive Personal Assistant to CEO

Eggs Unlimited; Irvine (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

An established industry player is looking for a highly organized Personal/Executive Assistant to support their CEO. This dynamic role requires exceptional organizational skills, the ability to manage complex schedules, and a commitment to delivering outstanding results. The ideal candidate thrives in fast-paced environments, demonstrating flexibility and discretion while managing urgent situations. With responsibilities ranging from optimizing the CEO's calendar to planning travel and events, this position offers an exciting opportunity to contribute significantly to the executive's efficiency. If you are a proactive self-starter eager to make a difference, this role is for you.

Benefits

Fully paid medical, dental, and vision coverage

Company-paid life and disability insurance

401(k) plan with company match

Daily catered lunches

Fully stocked breakroom

Opportunities for growth

Qualifications

• Proven experience as an executive or personal assistant in a high-demand environment.
• Strong written and verbal communication abilities with attention to detail.

Responsibilities

• Manage the CEO's calendar and coordinate appointments and events.
• Plan and manage complex travel arrangements and monitor itineraries.

Skills

Organizational Skills

Communication Skills

Critical Thinking

Flexibility

Proactive Attitude

Tools

Microsoft Excel

Job description

We are seeking a highly organized and proactive Personal / Executive Assistant to provide top-tier support to our CEO. This role requires a self-starter with exceptional organizational skills, the ability to manage complex schedules and event logistics, and a commitment to delivering outstanding results. The ideal candidate thrives in fast-paced environments, responds effectively to urgent situations, and demonstrates flexibility and discretion. This position involves responsibilities outside standard working hours to ensure seamless executive support.

Must have experience supporting a C-level executive.

Responsibilities:

• Manage and optimize the CEO's calendar, coordinating appointments, meetings, and events with precision.
• Oversee all correspondence, including responding to emails, prioritizing action items, and ensuring timely follow-ups.
• Serve as a gatekeeper, resolving conflicts, streamlining workflows, and making recommendations for smoother operations.
• Plan and manage complex travel arrangements, including booking flights, accommodations, and ground transportation.
• Monitor and adjust itineraries in real-time to address changes or disruptions.
• Organize and execute events, showcasing exceptional planning and attention to detail.
• Reconcile expenses and maintain detailed records of financial transactions.
• Conduct research, prepare documents, and collect information to support decision-making and conserve the CEO’s time.
• Assist with ad hoc personal tasks, such as scheduling personal appointments, arranging gifts, and maintaining personal technology.
• Adjust to the CEO’s dynamic schedule, providing real-time updates and support as needed.
• Be accessible outside traditional office hours to address urgent matters.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Perform other tasks as assigned, adapting to the evolving needs of the CEO and the business.

Qualifications:

• Proven experience as an executive or personal assistant, preferably in a high-demand environment.
• Superior organizational skills with meticulous attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in managing complex calendars and travel arrangements.
• Adept at using technology, including solid proficiency with Microsoft Excel.
• Ability to anticipate needs, think critically, and offer solutions with minimal supervision.
• Demonstrates flexibility, resourcefulness, and a proactive attitude.

Compensation & Benefits:

• Fully paid medical, dental, and vision coverage for employees.
• Company-paid life and disability insurance to ensure peace of mind.
• A 401(k) plan with company match to support your financial goals.
• Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment.
• Opportunities for growth within a company experiencing hyper-growth.
• Base Salary: $100,000 – $150,000+ (Dependent on Experience).