Executive & Personal Assistant

kreative-technologies-llc; Fairfax (VA); On-site; USD 30,000 - 34,000; Full time

Job summary

Kreative Technologies is seeking an Executive & Personal Assistant to support our founders across business and personal priorities. This role is a true right hand, picking things up, figuring them out and closing the loop with minimal direction.

The ideal candidate is organized, detail-oriented and resourceful, comfortable making calls, researching options, comparing prices and solving problems independently in the Fairfax area. 1+ year of relevant experience is preferred.

Qualifications

• 1+ year of administrative, customer service, hospitality, travel, retail, or comparable experience booking travel or handling accounts and billing.
• Strong written and verbal communication skills, including comfort on the phone.
• Excellent organizational skills and attention to detail.
• Sound judgment and able to research options and make sensible recommendations independently.
• Discretion and the ability to handle confidential and personal information appropriately.
• Reliable transportation and a valid driver's license; must be able to run local errands in the Fairfax area.
• Proficient with Microsoft Office, particularly in Outlook, Teams and Word.
• Continually required to use common office equipment including but not limited to computers, phones, scanners and printers.

Responsibilities

• Provides direct day to day support to the CEO and CFO on both business and personal requests.
• Maintains schedules and calendars, including scheduling appointments and meetings.
• Research and books travel, hotels, restaurant reservations and other arrangements.
• Runs local errands, including mail pickup and drop-off, deliveries, personal shopping and purchases on behalf of leadership.
• Conducts initial candidate screening calls and supports recruiting coordination as needed.
• Places and tracks orders for office supplies and equipment, manages vendor and service accounts.
• Contacts vendors and service providers to resolve issues, update accounts and follow up on outstanding items.
• Completes data entry and light recordkeeping projects.
• Processes expense reports and submits receipts in a timely manner.
• Supports general office upkeep, including catering orders and preparing the space for visitors.
• Performs other duties as assigned.

Skills

Administrative experience

Written and verbal communication

Organizational skills

Independent problem solving

Phone communication

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Outlook

Teams

Word

Job description

Job Posting ID: KT_226_JOB

Position: Executive & Personal Assistant

FT/PT Status: Full-Time

Location: Must live in the Fairfax, VA area and be available to run local errands as needed

Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred. Recent graduates are welcome!

Overview:

Kreative Technologies is looking for an Executive & Personal Assistant to support our founders across both business and personal priorities. This role is a true right hand as the person who picks things up, figures them out and closes the loop without needing much direction.

The ideal candidate is organized, detail-oriented and resourceful. You should be comfortable making phone calls, researching options, comparing prices and solving problems independently. If we ask you to sort out a billing issue with our phone carrier, book a hotel for a last-minute trip or track down a specific item, you'll take ownership from start to finish.

Duties/Responsibilities:

• Provides direct day to day support to the CEO and CFO on both business and personal requests.
• Maintains schedules and calendars, including scheduling appointments and meetings.
• Research and books travel, hotels, restaurant reservations and other arrangements.
• Runs local errands, including mail pickup and drop-off, deliveries, personal shopping and purchases on behalf of leadership.
• Conducts initial candidate screening calls and supports recruiting coordination as needed.
• Places and tracks orders for office supplies and equipment, manages vendor and service accounts.
• Contacts vendors and service providers (phone, internet, subscriptions, etc.) to resolve issues, update accounts and follow up on outstanding items.
• Completes data entry and light recordkeeping projects.
• Processes expense reports and submits receipts in a timely manner.
• Supports general office upkeep, including catering orders and preparing the space for visitors.
• Performs other duties as assigned.

Minimum Qualifications:

• 1+ year of administrative, customer service, hospitality, travel, retail, or comparable experience booking travel or handling accounts and billing on someone's behalf is a plus
• Strong written and verbal communication skills, including comfort on the phone.
• Excellent organizational skills and attention to detail.
• Sound judgment and able to research options and make sensible recommendations independently.
• Discretion and the ability to handle confidential and personal information appropriately.
• Reliable transportation and a valid driver's license; must be able to run local errands in the Fairfax area.
• Proficient with Microsoft Office, particularly in Outlook, Teams and Word.
• Continually required to use common office equipment including but not limited to computers, phones, scanners and printers.

Compensation:

$22-$25 per hour

Kreative Technologies is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. Kreative Technologies does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.