Executive Personal Assistant

Delta Dallas; Dallas (TX); On-site; USD 100,000 - 135,000; Full time

Benefits offered by this job

Bonus potential

Vacation time

Stipend for benefits

Job summary

Delta Dallas seeks an experienced Executive Assistant and Estate Manager to partner with a UHNW CEO. The role blends high-level calendar, travel and personal support with household operations across multiple properties in Dallas.

You will handle confidential matters with discretion, coordinate international travel, supervise staff, and manage vendors, while presenting a polished, professional image in all interactions.

Qualifications

• Bachelor’s degree required; field of study is flexible.
• Minimum of 10 years of experience directly supporting a C‑suite executive.
• Demonstrated longevity and stability in previous roles.
• Proven experience coordinating complex international travel with multiple destinations.
• Experience with private residence or estate operations is highly desirable.

Responsibilities

• Provide comprehensive executive and personal support to a CEO.
• Oversee calendars, meetings, and daily logistics with minimal direction.
• Coordinate complex domestic and international travel.
• Manage household operations across multiple properties.
• Liaise with high‑profile contacts with discretion and professionalism.
• Oversee vendor relationships and property-related projects.

Skills

Executive support

Calendar management

Travel planning

Discretion

Communication

Education

Bachelor’s degree

Tools

Email/Calendar systems

Job description

Compensation: $100,000–$135,000, depending on experience

Schedule: Monday–Friday | On-site

The Opportunity

A highly accomplished UHNW entrepreneur and CEO is seeking an experienced, exceptionally organized Executive Assistant & Estate Manager to serve as a trusted partner across their professional and personal life. This is a unique opportunity for a polished, resourceful professional who thrives in a high-touch environment, anticipates needs before they arise, and takes pride in creating order across a complex, fast-paced operation.

The principal oversees multiple businesses, philanthropic organizations, and residential properties. The ideal candidate brings extensive experience supporting a C-suite executive directly, managing complex international travel, coordinating household operations, and handling sensitive matters with discretion and sound judgment.

This is a hands‑on role for someone who enjoys variety, has an eye for detail and aesthetics, and can confidently represent the principal while ensuring that every detail is thoughtfully managed.

Key Responsibilities

Executive & Personal Support

• Provide comprehensive executive and personal support to a CEO, managing competing priorities across business, philanthropic, household, and personal commitments.
• Manage the principal’s inbox, organize correspondence, prepare communications for review, track action items, and execute follow-up with minimal direction.
• Oversee complex calendars, appointments, meetings, and daily logistics while proactively identifying conflicts and anticipating upcoming needs.
• Serve as a trusted point of contact, communicating professionally with business associates, family members, vendors, and other high‑profile individuals.
• Handle confidential information and sensitive matters with exceptional discretion, professionalism, and sound judgment.

Domestic & International Travel

• Plan and coordinate complex domestic and international travel, including multi‑destination itineraries, accommodations, transportation, reservations, and detailed travel documentation.
• Manage logistics for travel between multiple residences and properties, ensuring all arrangements are seamless and well‑coordinated.
• Coordinate property readiness, household needs, and other arrangements before and during the principal’s travel.
• Remain available to manage necessary logistics while the principal is away, including coordinating vendors and addressing time‑sensitive matters.

Household & Estate Management

• Oversee the day‑to‑day operations of multiple private residences and properties, partnering closely with the designated Project Manager on household projects, maintenance, and improvements.
• Coordinate housekeepers, service providers, contractors, and other household staff to ensure properties are maintained to a high standard.
• Manage vendor relationships, scheduling, purchasing, and follow‑up on household projects and outstanding requests.
• Coordinate property visits and travel to residences outside the Dallas area as needed.
• Arrange pet care, dog walkers, and pet‑sitting logistics when the family’s dogs are not traveling with them.
• Provide occasional after‑hours and weekend assistance when an in‑person presence is needed to address household matters.

Purchasing, Events & Lifestyle Support

• Manage purchasing and procurement for the principal’s design business, maintaining organization, tracking orders, coordinating deliveries, and following through on outstanding items.
• Assist with creative projects, design‑related decisions, color selections, thoughtful gift sourcing, and personalized recommendations.
• Coordinate private gatherings, celebrations, and seasonal holiday decorating in collaboration with the Project Manager and outside vendors.
• Oversee event‑related details, vendor communication, timelines, and logistics to ensure each gathering and special occasion is executed seamlessly.
• Anticipate personal and household needs, offering thoughtful solutions and serving as a trusted advisor on day‑to‑day decisions.

Qualifications

• Bachelor’s degree required; field of study is flexible.
• Minimum of 10 years of experience directly supporting a C‑suite executive.
• Demonstrated longevity and stability in previous positions, with a track record of building long‑term, trusted professional relationships.
• Proven experience coordinating complex international travel involving multiple destinations.
• Previous household management, estate management, or private residence operations experience, including oversight of vendors, contractors, maintenance, and household staff.
• Strong technical proficiency and the ability to manage email, calendars, purchasing, travel platforms, and administrative systems efficiently.
• Experience with purchasing, interior design, event planning, or other creative responsibilities is highly desirable.
• Exceptional organizational skills, attention to detail, follow‑through, and the ability to manage multiple priorities without losing sight of the details.
• Excellent written and verbal communication skills, with the polish and confidence to interact with high‑profile individuals and represent the principal professionally.
• A proactive, solutions‑oriented mindset and the ability to exercise sound judgment, anticipate needs, and work independently.
• Absolute discretion, integrity, and respect for confidentiality.

Schedule & Flexibility

Some flexibility beyond standard business hours is important to accommodate end‑of‑day updates, next‑day planning, and time‑sensitive household needs.

Regular weekend work is not expected; however, occasional responsiveness and in‑person assistance may be necessary to coordinate urgent household matters or meet service providers.

The role also requires flexibility to travel to the principal’s other properties, including out‑of‑state residences, as needed.

• Base salary of $100,000–$135,000, commensurate with experience.
• Annual performance‑based bonus opportunity.
• Monthly benefit stipend in lieu of employer‑provided insurance.
• Two weeks of paid vacation annually.

The Ideal Candidate

The successful candidate is a seasoned executive support professional who combines the judgment and polish of a high‑level Executive Assistant with the practical capabilities of a household and estate manager. They are organized, technologically savvy, creative, and comfortable taking ownership of both strategic priorities and everyday details.

Above all, they understand that success in this role is built on trust, consistency, discretion, and the ability to make a demanding professional and personal environment run smoothly.