Executive Personal Assistant

Tamarack Recruiting; Boise (ID); On-site; USD 35,000 - 55,000; Part time

Job summary

An established industry player is looking for a highly organized Executive Assistant / Personal Assistant to support a dynamic Account Manager. This pivotal role involves managing schedules, preparing documents, and ensuring smooth operations in a fast-paced recruiting environment. The ideal candidate excels in multitasking, possesses exceptional communication skills, and maintains a high level of professionalism. Join a vibrant team where your contributions will directly impact the success of recruitment projects and client relationships. If you thrive in a challenging and rewarding atmosphere, this opportunity is perfect for you.

Qualifications

• 2+ years of experience in an administrative support role.
• Ability to manage multiple tasks efficiently and prioritize effectively.

Responsibilities

• Manage the Account Manager’s calendar and schedule client meetings.
• Prepare meeting agendas and take detailed minutes.
• Coordinate logistics for client presentations and recruitment events.

Skills

Organizational Skills

Communication Skills

Time Management

Problem-Solving

Discretion

Tools

CRM Systems

Job description

Job Title: Executive Assistant / Personal Assistant to Account Manager

Location: On-Site - 2501 N Bogus Basin Rd, Boise, ID 83702

Employment Type: Part-Time

Reports To: Account Manager

Job Overview:

We are seeking a highly organized, proactive, and adaptable Executive Assistant / Personal Assistant (EA/PA) to support a high-performing Account Manager within a fast-paced recruiting firm. The ideal candidate will be a master multitasker with exceptional communication skills, a keen eye for detail, and the ability to manage both professional and occasional personal tasks efficiently. This role requires discretion, excellent time management, and a problem-solving mindset.

Key Responsibilities:

• Executive Support:
• Manage and maintain the Account Manager’s calendar, including scheduling client meetings, interviews, internal team huddles, and travel arrangements.
• Prepare meeting agendas, take detailed minutes, and follow up on action items.
• Organize and prioritize emails, flag urgent matters, and draft responses as needed.
• Coordinate and manage logistics for client presentations, candidate interviews, and recruitment events.
• Maintain CRM systems and candidate databases, ensuring accurate and up-to-date records.
• Handle document preparation such as proposals, contracts, and reports.

• Personal Assistant Duties:
• Assist with occasional personal scheduling and errands (e.g., personal appointments, travel bookings, reservations).
• Manage expense reports, reimbursements, and invoice tracking.
• Maintain confidentiality and professionalism in all matters.

• Operational Support:
• Act as a liaison between the Account Manager, clients, candidates, and internal teams.
• Help coordinate onboarding for new clients or candidates.
• Track recruitment project progress and ensure deadlines are met.
• Anticipate administrative needs and proactively solve problems.

Required Skills & Qualifications:

• 2+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize in a deadline-driven environment.
• Discretion and confidentiality in handling sensitive information.
• Positive, can-do attitude with a high level of professionalism.