Executive Partner & School Systems Architect

PS1 Pluralistic School; Santa Monica (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

PS1 Pluralistic School is seeking an Executive Assistant & Steward of School Systems in Santa Monica. You will partner with the Head of School, manage calendars and correspondence, and handle board logistics with discretion.

You will steward student information systems, attendance, enrollment records, and school workflows. Build relationships with families, faculty, and leadership to support joyful, inclusive learning.

Qualifications

• Bachelor's degree required.
• Experience in school administration, executive support, registrar/operations preferred.
• Strong organizational, project management, and communication skills.
• Experience handling confidential records and complex administrative systems.
• Familiarity with school information systems and attendance platforms.
• Excellent judgment, discretion, and people skills.

Responsibilities

• Serve as the primary executive assistant and strategic partner to the Head of School.
• Manage calendars, meetings, correspondence, projects, and daily workflow.
• Coordinate Board and leadership meeting logistics, agendas, and follow-up.
• Maintain student records, including enrollment information, health records, and transcripts.
• Steward the school's student information systems and attendance data.
• Collaborate with Admissions, Tuition Assistance, and leadership to maintain enrollment data.

Skills

Calendar management

Communication

Organization

Relationship building

Confidentiality

Education

Bachelor's degree

Tools

School information systems

Attendance platforms

Job description

PS1 Pluralistic School is seeking an Executive Assistant & Steward of School Systems in Santa Monica. You will partner with the Head of School, manage calendars and correspondence, and handle board logistics with discretion.

You will steward student information systems, attendance, enrollment records, and school workflows. Build relationships with families, faculty, and leadership to support joyful, inclusive learning.