Program Administrator

PS1 Pluralistic School; Santa Monica (CA); On-site; USD 39,000 - 55,000; Full time

Job summary

PS1 Pluralistic School seeks a Program Administrator to support Teaching and Learning operations, coordinate schedules for classrooms and events, and liaise with families and staff to ensure programs run smoothly.

The role emphasizes collaboration, leadership, and a proactive approach to student services, field trips, and curriculum initiatives within a progressive learning environment.

Qualifications

• Bachelor's degree required.
• Minimum of 5 years of experience working with elementary-aged students.
• Experience in office management and school administration preferred.
• Strong communication and collaboration skills.

Responsibilities

• Serve as primary support to the Director of Teaching and Learning in all aspects of school program operations.

Skills

Team players

Communication skills

Leadership

Systems thinking

Organization

Collaboration

Education

Bachelor’s degree

Job description

Details

Posted: 20-Jul-26

Location: Santa Monica, California

Type: Full Time

Categories: Auxiliary Programs

Salary Details: Salary and benefits are competitive.

Position: Program Administrator

Reports To: Director of Teaching and Learning

Status: Hourly Full-Time Staff Position, non-exempt

Why This Role Matters

The Program Administrator is the operational backbone of PS1’s teaching and learning initiatives, supporting students, faculty, and families, while ensuring the school’s programs run smoothly and safely. This role is essential to maintaining the high-quality progressive education experience families choose and invest in, translating the school’s mission and values into day-to-day excellence, innovation, and joyful learning.

Major Responsibilities

Coordination and Management

• Serve as a primary support to the Director of Teaching and Learning in all aspects of school program operations
• Support Director of Student and Community life in creating and implementing school and family programing for social emotional learning, life-skills, pluralism, and community building
• Partner with Operations to coordinate scheduling for classrooms and teachers for all school events, such as conferences, picture day, and all school events
• Oversee logistics and act as administrative liaison to support the academic program and program events
• Support student services, including standardized testing, outside evaluations, and professional services, coordinating seamlessly among teachers, parents, and external providers
• Coordinate class field trips, class learning celebrations, end of year class gatherings, and circle time presentations
• Track and organize professional development opportunities for faculty and staff
• Coordinate and maintain inventory of curricular materials
• Lead initial hiring efforts, tracking applications, arranging interviews, and creating schedules for candidates
• Be an active presence in classrooms and yards when called upon, modeling progressive education principles
• Coordinate connections with outside organizations, fostering partnerships aligned with PS1’s mission
• Work with local school districts to coordinate student services and state funding
• Encourage and support all staff, faculty, and specialists in their pursuit of excellence, while fostering their unique passions and educational lens

Teaching and Learning at PS1

• Support preparation of observation, documentation, and progress-monitoring materials to guide instructional coaching
• Schedule and maintain agendas and notes for faculty meetings, communicate in grade-level meetings, and participate in professional learning communities
• Support the scheduling and production of progress reports and conferences, including proofreading and editing comments
• Support the development, revision, and evaluation of school-wide curriculum initiatives
• Engage in ongoing reflection and professional growth
• Serve as a trusted adult who supports students’ confidence, identity, and agency

School Citizenship & Community Life

• Participate fully in faculty orientation, professional development weeks, and school events
• Share responsibility for supervision, field trips, and community activities
• Collaborate respectfully with colleagues and administrators
• Uphold school policies and contribute to a culture of trust, accountability, and care
• Serve on committees and contribute to school-wide initiatives aligned with PS1’s strategic plan

Qualifications

• Team player with strong communication and leadership skills
• Interested in systems thinking, maximizing efficiency, and streamlining communication
• Flexible, calm under pressure, and growth-oriented
• Able to think skeptically, question assumptions, and rethink conclusions
• Eager to find the joy in working with children and being part of their growth
• Demonstrated success collaborating with teachers, administrators, families, and students
• Ability to nurture children’s identities and contribute to communities of belonging
• Strong communication, organization, and collaboration skills
• Bachelor’s degree required
• Minimum of 5 years of experience working with elementary-aged students
• Prior experience in office management and school administration

About PS1 Pluralistic School

K-6 Elementary School PS1 MISSION STATEMENT PS1's Mission is to spark curious and critical thinkers who confidently contribute to their communities.