Executive Operations and Business Support Specialist

KBR, Inc; Eglin Air Force Base (FL); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

401K plan with company match

Medical, dental, vision

Life insurance

Flexible spending account

Disability

Paid time off

Flexible work schedule

Job summary

KBR, Inc is seeking a highly organized Executive Operations and Decision Support Specialist to help leadership coordinate priorities and optimize workflows on national security projects at Eglin AFB, FL. The role supports senior leaders by preparing briefings, tracking actions, and ensuring timely, informed decisions while maintaining confidentiality and high professionalism.

Applicants should hold a bachelor’s degree and an active SECRET clearance and be able to operate in a fast-paced,

Qualifications

• Active SECRET clearance required.
• Bachelor’s degree required.
• Experience supporting executive operations, staff coordination, or leadership support in a professional environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to coordinate across multiple stakeholders in a high-visibility setting.
• Discretion and professionalism handling sensitive information.

Responsibilities

• Support senior leadership through executive operations, staff integration, and decision-support activities.
• Synchronize leadership priorities, internal workflows, and staff actions to improve responsiveness.
• Coordinate leadership engagements and key events in line with mission priorities.
• Prepare and quality-check decision-support materials, read-aheads, agendas, and briefing packages.
• Track actions and suspense items to ensure timely completion and leadership visibility.
• Facilitate information flow across leadership, staff, and external stakeholders for effective coordination.
• Support battle rhythm management, meeting execution, and continuity of operations.
• Identify workflow bottlenecks and implement improvements to enhance effectiveness.
• Maintain coordination tools and processes to improve organizational awareness and execution.
• Ensure leadership interactions and staff integration are well-coordinated.

Skills

Executive operations

Staff coordination

Organizational planning

Leadership support

Written communication

Education

Bachelor’s degree

Job description

Title: Executive Operations and Business Support Specialist Belong. Connect. Grow. with KBR! KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

Position Summary:

KBR is seeking a highly organized and proactive Executive Operations and Decision Support Specialist to enhance leadership effectiveness through operational coordination, workflow optimization, and decision-support activities. This role supports senior leadership by synchronizing priorities, managing executive actions, improving staff processes, and ensuring leaders have the information, materials, and coordination needed to make timely and informed decisions.

Key Responsibilities

• Support senior leadership through executive operations, staff integration, and decision-support activities.
• Synchronize leadership priorities, internal workflows, and staff actions to improve organizational responsiveness and execution.
• Coordinate leadership engagements, internal activities, and key events in alignment with mission priorities and leadership intent.
• Prepare, refine, and quality-check decision-support materials, read-aheads, agendas, correspondence, and briefing packages for senior leaders.
• Track actions, suspense items, and stakeholder inputs to ensure timely completion and leadership visibility.
• Facilitate information flow across leadership, staff, and external stakeholders to support effective coordination and decision-making.
• Support battle rhythm management, meeting execution, follow-up actions, and continuity of operations across the organization.
• Identify workflow bottlenecks, coordination gaps, and process inefficiencies; recommend and implement improvements to enhance organizational effectiveness.
• Support leadership engagements and associated coordination requirements, as needed.
• Maintain coordination tools, tracking mechanisms, and internal processes that improve organizational awareness, accountability, and execution.
• Support internal communications, leadership interactions, and staff integration efforts across the organization.
• Ensure products and coordination actions are accurate, professional, timely, and aligned with leadership expectations.

Work Environment:

Location: On-site (Eglin AFB, FL) Travel Requirements: Minimal to none Working Hours: Standard – Core hours 0900 - 1500

Qualifications:

Required:

• Active SECRET clearance
• Bachelor’s degree
• Experience supporting executive operations, staff coordination, organizational planning, office management, or leadership support in a professional environment.
• Strong organizational skills with the ability to manage multiple priorities, track actions, and support suspense-driven workflows.
• Strong written and verbal communication skills, including the ability to draft and refine executive correspondence, meeting materials, and decision-support products.
• Ability to coordinate across multiple stakeholders and operate effectively in a high-visibility environment.
• Strong judgment, discretion, and professionalism in handling sensitive or executive-level information.
• Ability to identify process inefficiencies and support workflow improvements that enhance organizational effectiveness.
• Strong attention to detail, follow-through, and ability to anticipate leadership and staff requirements.
• Ability to operate independently and manage coordination challenges with minimal oversight.

Desired:

• Experience supporting senior executives, military leaders, or Government leadership teams.
• Experience in a defense, Government, or mission-oriented organization.
• Familiarity with staff action management, task tracking, executive battle rhythms, and leadership coordination processes.
• Experience preparing executive briefings, read-aheads, correspondence, and senior leader engagement materials.
• Experience supporting high-level meetings, visits, and leadership engagements.
• Active Top Secret clear ance.

KBR Benefits

• KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR — Delivering Solutions, Changing the World.

KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives.

In everything we do, we are guided by our ONE KBR Values:

• We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential.
• We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders.
• We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business.
• We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed.
• We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company.
• We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.

Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver.

Fraud Alert Fraud has infiltrated the job placement market via the internet, email and direct phone contact. Attempts have included unauthorized use of KBR’s name and logo to solicit potential job seekers or to extend false job offers. Bad actors may mix in fake job advertisements with legitimate postings. These ads can include contact instructions and require job seekers to send sensitive personal information or money to pay for visa applications, processing fees, etc., in exchange for consideration for a high-paying position. KBR will never ask for any sort of advance payment as part of the recruiting/hiring process. Candidate profiles are carefully managed to protect personal information.