Executive Operations Administrative Assistant

Armanino; San Ramon (CA); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, vision

Generous PTO and sick time

Flexible work arrangements

401K with profit sharing

Wellness program

Generous parental leave

11 paid holidays

Job summary

Armanino is seeking an organized Administrative Assistant to support the CFO and senior leadership. You will coordinate calendars, arrange travel, and prepare documents while maintaining confidentiality and professionalism in a fast-paced environment.

The role requires strong communication and impeccable organizational skills, with experience in supporting executives across multiple time zones. A Bachelor’s degree is preferred, and the company values work-life integration and growth

Qualifications

• Strong organizational and multi-tasking abilities.
• Experience supporting executives or business leaders.
• Proficiency with Microsoft Office suite.

Responsibilities

• Provide executive support to the firm’s CFO and cross-functional teams.
• Manage complex calendars and coordinate meetings and travel arrangements.
• Prepare and edit Word, Excel, and PowerPoint documents.
• Process expense reports promptly and accurately.
• Provide event planning support for internal and external meetings.
• Assist with special projects requiring discretion.

Skills

Microsoft Office proficiency

Calendar management

Communication skills

Education

High School Diploma/GED

Bachelor's degree preferred

Tools

Workday

Egencia

Job description

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.
Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don’t check-out of life when you check-in at work. That’s why we’ve created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.
This role provides critical administrative support to Partners and Executives, ensuring seamless coordination of communications, schedules, and strategic initiatives. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, service-oriented environment.

Job Responsibilities

• Provide executive support to the firm’s CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects.
• Manage complex calendars, coordinate meetings, and schedule appointments.
• Arrange travel and conference registrations.
• Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint).
• Process expense reports accurately and in a timely manner.
• Provide event planning support for internal and external meetings.
• Assist with special projects, ensuring confidentiality and discretion.

Requirements

• High School Diploma/GED required.
• Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Comfortable supporting Executives across multiple time zones.
• Flexible and adaptable in a fast-paced environment.

Preferred Qualifications

• Bachelor’s degree preferred

Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge.
Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition’s knowledge will result in termination of contract.
Certain states require us to disclose the pay range and benefits summary for job openings. For Washington residents and Southern California residents, the compensation range for this position: $40.00 - $45.00. For Northern California residents, the compensation range for this position: $42.00 - $46.00. Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules.
Armanino has a robust offering of benefits, including:

• Medical, dental, vision
• Generous PTO plan and paid sick time
• Flexible work arrangements
• 401K with Profit Sharing
• Wellness program
• Generous parental leave
• 11 paid holidays

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.
For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance
To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/
We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.