Executive Operations & Admin Partner

baltimorecity; Baltimore (MD); On-site; USD 53,409 - 85,406; Full time

Job summary

The Baltimore City Department of Public Works (DPW) Fiscal Division seeks an Administrative Business Partner to support senior leaders with high‑level administrative, operational, and strategic initiatives. This non‑supervisory role involves coordinating calendars, meetings, travel, and expenses, and assisting with basic financial analysis and HR records.

You will help design onboarding, track strategic milestones, maintain records, and support cross‑functional initiatives across the division to

Qualifications

• Education: high school diploma or GED.
• Experience: 1 year coordinating standard administrative/operations projects.
• Equivalency: an equivalent combination of education and experience.

Responsibilities

• Manage complex calendars, meetings, travel, and expenses for senior leaders.
• Prepare and organize correspondence, presentations, and briefing materials for executive audiences.
• Prepare agendas, materials, notes, and follow-up actions for key meetings.
• Track progress on strategic plans and follow up on commitments and milestones.
• Coordinate cross-functional initiatives and ensure accountability for deliverables.
• Coordinate logistics and materials for meetings, offsites, and events.
• Conduct small research projects on best practices to inform leadership decisions.
• Support purchasing, invoicing, and basic financial analysis as needed.
• Design, implement, and continuously improve a structured onboarding program.
• Maintain organized records, files, and shared documentation systems.
• Assist with team communications and engagement activities.
• Lead the development, documentation, and maintenance of policies and procedures.
• Maintain accurate and compliant HR files and personnel records.
• Perform other duties as assigned.

Skills

Calendar management

Executive support

Note-taking

Onboarding

HR processes

Policy development

Financial basics

Communication

Attention to detail

Team coordination

Education

High school diploma or GED

Bachelor’s degree in business administration/Public Administration/HR

Job description

The Baltimore City Department of Public Works (DPW) Fiscal Division seeks an Administrative Business Partner to support senior leaders with high‑level administrative, operational, and strategic initiatives. This non‑supervisory role involves coordinating calendars, meetings, travel, and expenses, and assisting with basic financial analysis and HR records.

You will help design onboarding, track strategic milestones, maintain records, and support cross‑functional initiatives across the division to