Executive Operational Planning Manager

Jobtailor; San Antonio (TX); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

None

Job summary

Jobtailor seeks a Senior Program Manager to support senior leaders through coordination of key deliverables and executive communications. You will drive interpretation of business operations, coordinate CoE initiatives, and develop action plans to address regulatory and compliance issues.

This role requires 6+ years of project/program management, strong relationship skills, and proficiency with the Microsoft Office Suite.

Qualifications

• Bachelor’s degree or 4 additional years of experience acceptable in lieu.
• 6 years of project/program management experience supporting senior executives.
• Ability to build relationships at all levels within the organization.
• Experience developing executive level briefings for EC, CEO and BoD deliverables.
• Demonstrated ability to navigate in a fast-paced environment and prioritize tasks with competing deadlines.
• Demonstrated ability to manage confidential information.
• Ability to interact and collaborate with executive leadership and communicate concepts clearly.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Provide support to senior leaders by coordinating key deliverables and initiatives.
• Develop and implement strategic and operational plans for key results areas.
• Act as liaison between operations, CoEs, and business staff across functions.
• Provide communications support to senior leadership for boards and committees.
• Facilitate planning and execution to align goals and strategies.
• Monitor progress toward business goals and action plan results.
• Advise and obtain approvals on communications from executives and SMEs.
• Ensure deliverables meet standards and satisfy logistics.
• Oversee event planning and staff coordination for corporate events.

Skills

Stakeholder management

Executive communication

Prioritization

Relationship building

Confidentiality

Time management

Cross-functional collaboration

Education

Bachelor’s degree

4+ years experience in lieu

Tools

Microsoft Office

Job description

Responsibilities

• Responsible for providing support to the senior‑most leaders through the prioritization and coordination of key deliverables and activities that drive interpretation of business operations and/or Centers of Excellence (CoE) analyses and initiatives, and the development of appropriate action plans and responses to address business issues and/or compliance and regulatory issues
• Assists in the development and implementation of strategic and operational plans that drive success within key results areas
• Acts as liaison between business operations, both within and across CoSAs, enterprise CoEs and the Function or Line of Business staff member
• Provides moderate communications support to senior leadership for Board/Council/Committees, strategic or operational planning events, monthly business meetings, and/or compliance and regulatory requirements
• Facilitates tactical and operational planning and implementation processes to assure that management is knowledgeable of process, goals, objectives and strategies
• Monitors, coordinates, documents, and communicates progress toward achievement of business goals, objectives, strategies and action plan results
• Evaluates the relevance of messages for intended audience and ensures consistency and accuracy
• Provides advice and guidance and negotiates approval of communication materials with executive management and subject‑matter experts prior to securing final approval from senior executive or Executive Leadership Team member
• Ensures deliverables meet established standards of appearance and content and that all logistical requirements are satisfied
• Responsible for the development, coordination and timely submission of relevant, broader level ELT and Board/Council/Committee driven requirements
• Provides oversight and support to project teams in development and implementation of departmental employee events and business conferences
• Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures

Requirements

• Bachelor’s Degree or 4 additional years of experience beyond the minimum requirement can be used in lieu of a degree
• 6 years of project/program management experience supporting senior level executives, corporate event planning and/or managing executive level communications
• Ability to build strong relationships and to work with all levels within the organization
• Experience developing executive level briefings in support of EC, CEO and BoD deliverables
• Demonstrated capability to navigate in a fast‑paced environment and prioritize tasks with competing deadlines
• Demonstrated ability to manage confidential information
• Ability to interact and collaborate positively with executive leadership and communicate concepts clearly
• Advanced knowledge of Microsoft Office Suite to include: Word, Excel and PowerPoint