EXECUTIVE OFFICER

Naval Facilities Engineering Systems Command (NAVFAC); Washington (District of Columbia); On-site; USD 110,000 - 140,000; Full time

Job summary

NAVFAC Washington seeks an Executive Officer to manage executive calendars, workloads and personnel actions, ensuring meetings and briefing materials are current. The role includes coordinating conferences, reviewing packages, and supporting special projects for WHMO senior leaders.

The incumbent will handle all incoming correspondence and require PSD approval with SCI access, demonstrating strong MS Office skills and ability to work with high-level documents under tight deadlines.

Qualifications

• PSD approval and SCI access required.
• GS-14/GS-13 experience or equivalent in federal/private sector.
• Experience using MS Office to perform routine to complex tasks.
• Ability to plan, coordinate, and review executive level correspondence and meetings.

Responsibilities

• Plan and manage executive staff calendars, workload, training, and personnel actions.
• Coordinate conferences and prepare briefing materials for senior leaders.
• Oversee special projects and assignments and track progress to ensure deadlines.
• Serve as primary point of contact for incoming correspondence requiring concurrence.

Skills

Calendar management

Executive scheduling

MS Office proficiency

Job description

Summary

You will serve as a EXECUTIVE OFFICER in the Naval Facilities Engineering Systems Command, White House Military Office of NAVAL FAC ENGINEERING CMD WASH.

You will serve as a EXECUTIVE OFFICER in the Naval Facilities Engineering Systems Command, White House Military Office of NAVAL FAC ENGINEERING CMD WASH.

Duties

You will plan and manage executive staff calendars, workload, training, and personnel actions. You will ensure overall calendar maintenance and synchronization, manage and monitor executive staff schedules to ensure meetings and other events are up-to-date and ensure briefing materials are received timely. You will identify the need for special projects and make appropriate recommendations to WHMO senior leaders. You will participate in special projects and initiatives and perform special assignments. You will serve as a critical point person for incoming correspondence, review documents, memoranda, and other information requiring review and concurrence.

Qualifications

Presidential Support Duty (PSD) approval is required. This is a National Security Position. Prior to reporting for duty, the incumbent shall be favorably adjudicated and approved for special access to Presidential Support Activities in accordance with DoD Directive 5210.55, (PSD Category II, minimum - Access to Presidential Support Facilities Special Access Program, Yankee White). Prior to selection, the applicant must be pre-screened for PSD suitability. The applicant must obtain and maintain PSD approval to remain eligible to hold the position. For GS 14 APPLICANTS: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-13 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:

• 1) Ensuring overall calendar maintenance and synchronization;
• 2) Managing and monitoring executive staff schedules to ensure meetings and other events are up-to-date;
• 3) Participating in special projects and initiatives and performs special assignments;
• 4) Using MS Office applications (Word, Power Point, Excel, Outlook) to accomplish routine to complex tasks.

FOR GS 13 APPLICANTS: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-12 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:

• 1) Planning and managing executive staff calendars, workload, training, and personnel actions;
• 2) Scheduling conferences and reviewing conference packages for completeness, budget and expense reporting;
• 3) Receiving incoming correspondence, reviewing documents, memoranda and other information requiring concurrence;
• 4) Assisting with the set-up, coordination and preparation of all meetings and Video teleconference requirements.

Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Additional Information

This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application:

• 1) agency notice;
• 2) most recent performance appraisal;
• 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location.

Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. The incumbent must be eligible to occupy a Special Sensitive Position. Access to U.S. National Security Classified Information is required at the SCI level, and the incumbent must be able to obtain and maintain a SCI security clearance based on a T5 or T5R Personnel Security Investigation (PSI) in the performance of the duties of this position, every 5 years. Incumbent may be subject to national security or lifestyle polygraph examination, or other security surveillance methods. Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized. PCS is not authorized.

• Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees.
• A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee.
• A relocation incentive may be authorized.
• Overtime or night differential pay and/or unusual duty hours may be required.

The Navy and Marine Corps team offers innovative, exciting and meaningful work linking military and civilian talents to achieve our mission and safeguard our freedoms. Department of the Navy provides competitive salaries, comprehensive benefits, and extensive professional development and training. From pipefitters to accountants, scientists to engineers, doctors to nurses-the careers and opportunities to make a difference are endless. Civilian careers-where purpose and patriotism unite!