Executive Office Operations Manager

ZipRecruiter; Fountain Hills (AZ); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company seeks an Executive Office Operations Manager to enhance productivity and operational efficiency within the executive office. The role requires strong leadership and organizational skills, along with experience in managing projects and effective communication. This position offers a strategic partnership with senior executives to support organizational initiatives.

Qualifications

• Bachelor's degree in related field required.
• Experience in office management or operations preferred.
• Proven ability to manage projects and multitask.

Responsibilities

• Oversee daily operations of the executive office.
• Manage executive members' diverse tasks.
• Coordinate schedules, meetings, and travel arrangements.

Skills

Leadership

Organizational skills

Communication

Problem-solving

Financial management

Project management

Education

Bachelor's degree in Business Administration, Management, or a related field

Tools

Microsoft Office

Canva

Internal Systems

Job description

Job DescriptionJob Description

About the Role:

The Executive Office Operations Manager plays a crucial role in ensuring the smooth and efficient functioning of the executive office. This position is responsible for overseeing daily operations, managing administrative tasks, and implementing processes that enhance productivity and communication within the office. The successful candidate will work closely with senior executives to align operational strategies with organizational goals. Additionally, this role involves managing budgets, resources, and schedules to support executive initiatives effectively. Ultimately, the Executive Office Operations Manager will contribute to creating a high-performing environment that fosters collaboration and innovation.

Minimum Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field .
• Experience in office management or operations, preferably in an executive setting.
• Proven experience in managing projects and effectively being able to multitask.
• Proficiency in computer systems (Microsoft Office, Canva, and Internal Systems).

Responsibilities:

• Oversee daily operations of the executive office, ensuring efficient workflow and communication.
• Manage to assist executive members with diverse number of tasks.
• Support develop and implement operational policies and procedures to improve efficiency and effectiveness.
• Coordinate executive schedules, meetings, and travel arrangements, ensuring optimal use of time and resources.
• Monitor budgetary expenditures and assist in financial planning for the executive office.

Skills:

The required skills for this role include strong leadership and organizational abilities, which are essential for relating to a diverse hotel team and ensuring that daily operations run smoothly. Excellent communication skills are vital for effectively liaising with executives and staff, as well as for facilitating meetings and presentations. Problem-solving skills will be utilized to address operational challenges and implement effective solutions. Additionally, proficiency in financial management will aid in office budget oversight and resource allocation. skills, such as project management expertise, will enhance the ability to lead initiatives that drive operational improvements.

Confidentiality:

This job will require handling confidential information: associates' status, company strategy, and security information, amongst others. Maintain the confidentiality of all information related to the Hotel and its team members. Divulging privileged information is prohibited at all times.