Executive Office Manager - Federal Programs (Secret)

DOCUMENT STORAGE SYSTEMS INC; Groton (CT); On-site; USD 75,000 - 90,000; Full time

Job summary

SBG Technology Solutions, Inc. is seeking an experienced Office Manager to provide essential administrative and operational support to our Executive Director and program leadership at the Groton, CT location.

This role is the operational heartbeat of the office, enabling senior leaders to focus on mission-critical objectives. Responsibilities include managing calendars, arranging travel via the Defense Travel System, handling sensitive information, and coordinating meetings across Groton and

Qualifications

• 5+ years of experience in a similar administrative or office management role.
• Bachelor's degree in Business Administration, Management, or related field (relevant experience considered)
• Experience supporting senior military, government, or corporate leaders with correspondence, reporting, and calendar management

Responsibilities

• Own day-to-day administrative function of a dynamic defense contracting office.
• Prepare, format, review, and route briefings, reports, and administrative products for senior leadership with minimal oversight.
• Manage complex schedules, anticipate conflicts, and keep leadership ahead of every commitment.
• Arrange travel and process authorizations and vouchers using the Defense Travel System (DTS).
• Monitor taskers and action items to ensure nothing falls through the cracks.
• Organize meetings, conferences, VTCs, and visitor activities across leadership levels.
• Maintain organized filing systems and enforce document control procedures.
• Exercise sound judgment and discretion when managing classified or sensitive administrative information.
• Help new personnel navigate in-processing with professionalism and ease.
• Coordinate supplies, equipment, and vendor relationships to ensure a well-functioning workspace.

Skills

DTS expertise

Senior leadership support

MS Office Suite

In-person presence Groton & Newport

Discretion and judgment

Active SECRET Clearance

Education

Bachelor's degree in Business Administration or related field

Tools

SharePoint

Job description

SBG Technology Solutions, Inc. is seeking an experienced Office Manager to provide essential administrative and operational support to our Executive Director and program leadership at the Groton, CT location.

This role is the operational heartbeat of the office, enabling senior leaders to focus on mission-critical objectives. Responsibilities include managing calendars, arranging travel via the Defense Travel System, handling sensitive information, and coordinating meetings across Groton and