Executive Office Manager

Horter Investment Management; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Horter Investment Management is looking for a dynamic Executive Office Manager to support the CEO and enhance client experiences. This multifaceted role involves executive support, client relations, and operational leadership in a collaborative, growth-focused environment in Cincinnati.

Benefits

Career Growth Opportunities

Dynamic Role with Variety

Collaborative Team Environment

Competitive Compensation Package

Qualifications

• 5+ years in executive support or office operations.
• Strong relationship-building skills with C-level clients.
• Experience in maintaining professional office procedures.

Responsibilities

• Manage the CEO's schedule and prepare meeting materials.
• Build and nurture relationships with clients.
• Oversee daily office operations and logistics.

Skills

Client Relations

Organizational Skills

Communication

Proactivity

Tech Savvy

Education

5+ years of experience in executive support or client relations

Tools

Microsoft Office

CRM software

Project management tools

Job description

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Horter Investment Management provided pay range

This range is provided by Horter Investment Management. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $75,000.00/yr

About Us:

At Horter, we’re more than just a financial services provider—we’re a company that thrives on relationships and meaningful client interactions. We are looking for a dynamic and highly organized individual to join our team as our Executive Office Manager , a role that allows you to support our CEO, enhance client experiences, and drive operational excellence in a dynamic, growth-oriented environment.

The Opportunity:

This role offers you the chance to be at the heart of our operations, serving as the CEO’s right-hand and a key player in creating a professional, client-centric office environment. You’ll manage high-level executive tasks, build relationships with top-tier clients, and ensure seamless office operations, with the flexibility to take on diverse responsibilities that make a tangible impact. This is a multifaceted role that combines executive support, client engagement, and operational leadership, offering opportunities to grow your career in a direction that leverages your strengths.

Key Responsibilities:

• Executive Support: Act as the CEO’s right-hand, managing their schedule, preparing materials for client meetings, and handling confidential communications with precision to ensure they focus on strategic priorities.
• Client Relations: Build and nurture strong relationships with top-tier clients, serving as a trusted liaison to support the CEO’s sales initiatives and enhance client experiences through personalized engagement.
• Office Operations: Oversee daily office operations to maintain a professional environment, including greeting clients, managing logistics (e.g., mail, supplies), and coordinating small events or meetings.
• Project Coordination: Facilitate communication between the CEO and team, coordinating projects and action items to ensure alignment and execution.
• Versatile Support: Take initiative on varied tasks, from drafting documents to addressing ad-hoc needs, ensuring the CEO and office stay on track in a fast-paced environment.

Who You Are:

• A Relationship Builder: You thrive in client-facing roles and excel at building meaningful connections with C-level clients and internal stakeholders, reflecting Horter’s client-centric values.
• Highly Organized: You manage multiple priorities with strong attention to detail, adapting to a dynamic environment while meeting deadlines.
• Polished & Proactive: You bring a professional demeanor, strong common sense, and a passion for making an impact, aligning with Horter’s commitment to excellence.
• Ambitious & Versatile: You’re eager for a role that offers variety and growth, comfortable with both high-level executive support and hands-on operational tasks.
• Tech-Savvy: You’re proficient in Microsoft Office, with experience in CRM or project management tools is preferred; familiarity with financial planning software is a plus.
• Experience: You have 5+ years of experience in executive support, client relations, or office operations, ideally in financial services.

Why Join Us:

• Career Growth: We offer you the opportunity to shape your own career path—whether that’s deepening your skills in marketing, client engagement, or sales. We’re here to support you as you grow.
• Dynamic Role: This is not a rigid job. You’ll get to experience a mix of marketing, client engagement, and business development, all in one role.
• Collaborative Team: You’ll be part of a supportive and growth-focused team, where your contributions are recognized and valued.
• Competitive Compensation : We offer a competitive salary, benefits, and opportunities for performance-based incentives.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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