Executive Office Coordinator & Board Liaison

Ivy Tech Community College; Noblesville (IN); On-site; USD 51,000 - 53,000; Full time

Benefits offered by this job

Health & Wellness benefits

Retirement contributions

Education benefits

Paid time off

Flexible work arrangements

Parental leave

Public Service Loan Forgiveness

Employee Assistance Program

Job summary

Ivy Tech Community College is seeking an Executive Office Coordinator to provide executive-level administrative and operational support to the Hamilton County Campus Chancellor. This role also supports the Executive Director for Development and Marketing and serves as a liaison to campus members and donors.

Key duties include coordinating daily operations, assisting with board meetings, and facilitating events while upholding confidentiality and FERPA guidelines.

Qualifications

• Must have excellent communication, interpersonal, and organizational skills.
• Ability to work collaboratively with constituents from all areas of the college.
• Experience planning and conducting several concurrent projects with minimal supervision.
• Demonstrated ability to maintain confidentiality of sensitive information.

Responsibilities

• Serve as trusted member of the Chancellor's leadership team.
• Coordinate daily operations of the Office of the Chancellor and serve as initial contact.
• Support events such as Commencement and leadership retreats.
• Execute strategic campus initiatives including project management.
• Prepare board meeting materials and minutes; maintain contact lists.
• Coordinate schedule and travel arrangements for Chancellor and EDDM.

Skills

Communication skills

Interpersonal skills

Organizational skills

Education

Associate degree

3-5 years executive experience

Job description

Ivy Tech Community College is seeking an Executive Office Coordinator to provide executive-level administrative and operational support to the Hamilton County Campus Chancellor. This role also supports the Executive Director for Development and Marketing and serves as a liaison to campus members and donors.

Key duties include coordinating daily operations, assisting with board meetings, and facilitating events while upholding confidentiality and FERPA guidelines.