Executive Office Assistant

RBC Capital Markets, LLC; Minneapolis (MN); On-site; USD 45,000 - 75,000; Full time

Job summary

RBC Capital Markets, LLC is seeking an Executive Office Assistant to be the first point of contact for visitors and staff, delivering a welcoming front-office experience while supporting the Executive Suite with high-level administrative tasks.

The role entails managing calendars, coordinating domestic and international travel, handling expense reports, and organizing events for the Executive Committee as well as supporting internal communications.

Qualifications

• Prior administrative support experience in a business office environment.
• Excellent organizational and communication skills.
• Proficiency with Microsoft Office and calendar management.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain Outlook calendars and manage coordination and logistics of meetings.
• Organize and execute events for the Executive Committee and support onsite meetings with external partners.
• Arrange and coordinate domestic and international travel itineraries.
• Process expense reports and assist with pre-approval workflows.
• Support technology requests, supply orders and general administrative queries.
• Create and edit spreadsheets and presentations for meetings.
• Manage visitor logistics and meeting spaces.
• Collaborate with team members to provide seamless support as backup.

Skills

Attention to detail

Interpersonal skills

Advanced communication

Organizational skills

Independent work

Discretion and judgment

Under pressure

Multitasking

Tools

Microsoft Office

Job description

Job Description

As an Executive Office Assistant, you will serve as the first point of contact for visitors and employees, ensuring a welcoming and professional front office experience, while also providing high-level administrative support to the Executive Suite and senior leaders. This dual-role position is essential for maintaining efficient office operations, managing executive schedules, handling confidential information, and coordinating internal and external communications.

What will you do?

• Maintain Outlook calendars and manage the coordination and logistics of both internal and external meetings
• Organize and execute events for the Executive Committee and support onsite meetings with external partners
• Arrange and coordinate domestic and international travel agendas, including accommodations and itineraries
• Process expense reports and assist with pre-approval workflows, ensuring adherence to company policy and guidelines
• Support technology requests, supply orders and general administrative queries
• Create and edit spreadsheets and presentations for internal and external meetings, including printing, copying, collating, and binding
• Manage visitor logistics, including greeting guests, coordinating check-in procedures, and preparing meeting spaces
• Collaborate closely with other team members to provide seamless support and serve as backup as needed

What do you need to succeed?

Must-have

• Prior administrative support experience in a business office environment
• Attention to detail and critical thinking skills
• Strong computer skills (including Microsoft Office)
• Strong interpersonal skills: able to work effectively with others in a professional manner
• Advanced written and verbal communication skills
• Excellent organizational skills with the ability to coordinate multiple projects at the same time
• Ability to work effectively under pressure and meet prescribed deadlines
• Self-starter who works independently with minimal supervision
• Able to handle confidential matters with discretion and good judgment

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program include competitive compensation and flexible benefits, such as 401(k) program with company-matching contributions, health, dental, vision, life, disability insurance, and paid-time off.
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Opportunities to do challenging work.
• Opportunities to build close relationships with clients.

The expected salary range for this particular position is $45,000-$75,000, depending on your experience, skills, and registration status, market conditions and business needs.

You have the potential to earn more through RBC's discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.

RBC's compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

• Drives RBC's high-performance culture
• Enables collective achievement of our strategic goals
• Generates sustainable shareholder returns and above market shareholder value

Job Skills

Business, Communication, Critical Thinking, Data Entry, Detail-Oriented, Email Services, Invoice Processing, Invoices, Multitasking, Office Administration, Oral Communications, Organizing, Planning Ability, Presentation Software, Processing Expense Reports, Reception Duties, Sound Judgment, Spreadsheet Software, Teamwork, Time Management, Word Processing Software, Working Independently

Additional Job Details

Address: 250 NICOLLET MALL:MINNEAPOLIS

City: Minneapolis

Country: United States of America

Work hours/week: 40

Employment Type: Full time

Platform: WEALTH MANAGEMENT

Job Type: Regular

Pay Type: Salaried

Posted Date: 2026-08-13

Application Deadline: 2026-08-20

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.