Executive Office Administrator (Office Administration)

The Boeing Company; Everett (WA); On-site; USD 68,000 - 94,000; Full time

Job summary

The Boeing Company is seeking an Executive Office Administrator to support senior executives in Everett, WA. The role requires extensive experience in administrative tasks, including schedule management and travel coordination, within a fast-paced environment. The ideal candidate is proactive, detail-oriented, and skilled in Microsoft Office Suite, ready to contribute to the team's success.

Benefits

Health insurance

Flexible spending accounts

Retirement savings plans

Life and disability insurance programs

Qualifications

• 7+ years of experience with Microsoft Office Suite.
• 5+ years managing schedules and arranging business travel.
• Experience working with executive leaders.

Responsibilities

• Manage vice presidents’ calendar and scheduling.
• Coordinate domestic and international business travel.
• Track and maintain conference room schedules.

Skills

Microsoft Office Suite

Scheduling

Travel Coordination

Attention to Detail

Education

Bachelor’s degree or equivalent

Tools

Concur expense management system

Job description

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Company is currently seeking an Executive Office Administrator (Level D) to support the Chief Aerospace Office (CASO), primarily for the Vice President (VP) of Regulatory Administration and Airworthiness, as well as other CASO executives, located in Everett, WA.

The VP of Regulatory Administration and Airworthiness leads the regulatory compliance and airworthiness activities across Boeing, the airplane development and airplane production certification and is the primary interface with the FAA and other regulatory authorities.

The ideal candidate has experience supporting vice presidents, will be proactive, demonstrate robust attention to detail, and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new concepts, possess a high degree of professionalism, and be unflappable in high-pressure, fast-paced environments. Key to the success in this role will be the ability to support and leverage other CASO Executive Office Administrators (EOA) as well as the network of other EOAs across Boeing, working with them to deconflict priorities and schedules rapidly.

Primary responsibilities:

• Manages vice presidents’ calendar and scheduling.
• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, provides immediate support and aids in resolution when plans are interrupted, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Collects, compiles, and monitors data to provide visibility of status for traveler's review and/or signature
• Creates, edits and maintains electronic and written communication
• Assists in tracking and maintaining information relative to department and business operations (maintains and updates organizational charts and distribution lists (DLs), uploads files to the SharePoint, produce, process and store information in a secured location)
• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Tracks and maintains designated conference room schedules for availability and efficient use of resources
• Manages office supply and kitchen supply ordering
• Supports kitchen maintenance, conference room management, food/beverage orders, safety, mail organization etc.

Basic Qualifications (Required Skills and Experience):

• 7+ years of experience with Microsoft Office Suite including Word, Excel, PowerPoint, and SharePoint.
• 7+ years of experience with Microsoft Outlook (GRP Calendars, Distribution Lists, conference room booking), Travel and Expense systems.
• 5+ years of experience managing schedules.
• 5+ years of experience arranging business travel, generating expense reports and reconciling corporate credit card charges.

Preferred Qualifications (Desired Skills and Experience):

• A Bachelor’s degree or equivalent.
• Experience working with executive level leaders and coordinating across multiple organizations.
• Skill and ability to collect, assess, organize, synthesize, and analyze data; summarizer findings and develop conclusions and recommendations.
• Strong relationship building skills; ability and flexibility to work with different leadership style.
• Experience using Concur expense management system.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary Pay Range: $68,850.00 - $93,150.00

Applications for this position will be accepted until Jun. 18, 2025

Export Control Requirements: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Export Control Details: US based job, US Person required

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.