Executive Office Administrator

Boeing; United States; On-site; USD 60,000 - 81,000; Full time

Job summary

The Boeing Company is seeking an Executive Office Administrator for the ESG division, based 100% onsite at Kennedy Space Center, Florida. The role supports executive level leadership and a program manager, handling communications, scheduling and travel logistics in a fast-paced environment.

Candidates should have TS/SCI clearance availability, strong Microsoft Office skills, and a track record of meticulous organization and cross-functional collaboration with senior stakeholders.

Qualifications

• 3+ years of experience managing executive schedules and calendars using Microsoft Office or similar tools.
• 3+ years of experience working with executives and senior customers and officials and their administrative assistants.
• 3+ years of experience with communication, both written and verbal, with comfort in public speaking and frequent interactions with executive-level management.

Responsibilities

• Maintains schedules for both executive and a program manager.
• Prioritizes and schedules management-level employee time for efficient use of time.
• Creates, edits and maintains electronic and written communication for the assigned executive and team.
• Tracks and maintains information relative to department and business operations.
• Coordinates domestic business travel arrangements and expense reports; assists in reconciling corporate card charges.

Skills

Executive calendars

Executive interactions

Verbal & written communication

Organization & record-keeping

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

Executive Office Administrator

The Boeing Company

The Boeing Defense Space & Security (BDS), Space, Intelligence & Weapons Systems (SI&WS) has an exciting opportunity for an innovative, highly motivated, and people focused, Executive Office Administrator to join our Experimental Systems Group (ESG).

ESG supports a variety of government customers spanning technology domains, and is a fast-paced, responsive development environment delivering new capabilities to customers rapidly and affordably. The ESG portfolio consists of a range of platforms and technologies including the X-37B, the world’s first fully autonomous reusable spaceplane. This position is 100% onsite at Kennedy Space Center, Florida.

The Executive Office Administrator will be responsible for the following:

• Maintains schedules for both executive and a program manager
• Prioritizes and schedules management-level employee time and availability for efficient use of time
• Creates, edits and maintains electronic and written communication for the assigned executive and team
• Tracks and maintains information relative to department and business operations.
• Coordinates and processes domestic business travel arrangements, monitors designated business traveler’s logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate payment
• Communicates a wide variety of information to multiple audiences both verbally and in written formats. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Plans and implements logistics for executive level internal and external events
• Provides guidance for less experienced employees
• Works under limited supervision

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at the listed location.

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. A final U.S. TS/SCI Clearance Pre-Start is required.

Basic Qualifications (Required Skills/Experience)

• 3 or more years of experience managing executive schedules and calendars using Microsoft Office or any administrative tools
• 3 or more years of experience working with executives and senior customers and officials and their administrative assistants
• 3 or more years of experience with Communication experience, both written and verbal, with a comfort in public speaking and frequent interactions with executive-level management
• Excellent organizational, record keeping skills and attention to detail
• Experience, and at least considered an intermediate user, with office tools such Microsoft Office (Excel, PowerPoint, etc.)

Preferred Qualifications (Desired Skills/Experience)

• Current Top Secret or TS/SCI clearance (A clearance obtained within the last 24 months is considered Active)
• Experience collaborating with cross-functional, geographically dispersed teams
• Willing to support occasional off-nominal working hours during critical 24/7 mission operations activities

Ability to utilize technological tools (e.g., PC’s, web sites) and business system applications to manage, synthesize, and interpret data relevant to workloads, responsibilities, problem identifications and resolutions. Ability to operate relevant personal computing hardware (e.g., personal computers, software, printers, storage media) and standard software (e.g., word processing, graphics packages, spreadsheets/databases).

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Travel:

Some travel may be required up to 10%

Drug Free Workplace:

Boeingis a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies_._

Total Rewards:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

The Boeing 401(k) helps you save for your future, with contributions from Boeing that can help you grow your retirement savings. Our best-in-class retirement benefit features:

Best in class 401(k) plan: we’ll match your contributions dollar for dollar, up to 10% of eligible pay with immediate 100% vesting

Student Loan Match:: The Boeing 401(k) Student Loan Match allows eligible enrolled U.S. employees to have their qualified student loan debt payments counted, along with any match-eligible contributions they make, for purposes of determining the Company Match to employees’ Boeing 401(k) accounts.

Summary pay range:

$59,500 - $80,500

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement:

This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Safety Sensitive:

This is not a Safety Sensitive Position.

Security Clearance:

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. A final U.S. Top Secret/SCI Clearance Pre-Start is required.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Shift 1 (United States of America)

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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