Executive Merchandising Assistant - Hybrid LA, Fast-Paced

HYBE AMERICA; Santa Monica (CA); Hybrid; USD 65,000 - 72,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) match up to 5%

Flexible paid time off

FSA

Life insurance

Wellhub membership

Parental leave

Job summary

HYBE America is seeking an organized and proactive Assistant, Merchandising to support the day-to-day operations of the Merchandising team in a hybrid Santa Monica role. The position sits at the center of a fast-moving, confidential environment and requires anticipating needs, managing priorities, and enabling growth.

The ideal candidate has experience supporting executive teams in music or entertainment and thrives in a high-volume, high-judgment role where no two days look the same.

Qualifications

• 2–3+ years in an Executive Assistant, Coordinator, or administrative role.
• Experience in the music, entertainment, or media industries preferred.
• Proven ability to manage multiple projects and competing priorities with minimal supervision.

Responsibilities

• Provide high-level administrative and operational support to the exec, acting as a trusted partner and gatekeeper while anticipating needs, managing priorities, and adapting to shifting demands.
• Own complex, high-volume calendar management and meeting coordination across internal leadership, artists, managers, and external partners.
• Serve as the primary point of contact for internal and external inquiries on behalf of the exec, representing the Executive and the company with professionalism, sound judgment, and strong follow-through.
• Serve as a central point of coordination for internal communications with Nashville team and shared services across HYBE America.
• Coordinate domestic and international travel, including itineraries, visas, accommodations, and on-the-ground logistics.
• Plan and administer meetings, offsites, and events, ensuring seamless logistics and budget discipline.
• Manage meeting preparation, agendas, briefing materials, and follow-ups to ensure timely execution of decisions and action items
• Manage the Executive’s email correspondence, track action items, and ensure priorities and deliverables move forward smoothly and on time
• Handle highly sensitive and confidential information with discretion and professionalism at all times
• Coordinate office and audio setup needs in partnership with internal teams and vendors, supporting day-to-day workflow and on-site functionality
• Partner closely with cross-functional teams across the business to support priorities and artist-related workflows
• Track key initiatives, decisions, and deliverables across projects and support special projects, strategic initiatives, and ad hoc requests as needed
• Process expenses, invoices, and approvals accurately and in a timely manner, maintaining organized digital and physical records
• Bring a collaborative, team-oriented, and positive attitude to a fast-paced, high-expectation environment

Skills

Calendar management

Executive support

Cross-functional

Prioritization

Discretion

Communication

Tools

Google Suite

Slack

Notion

Asana

Concur

Job description

HYBE America is seeking an organized and proactive Assistant, Merchandising to support the day-to-day operations of the Merchandising team in a hybrid Santa Monica role. The position sits at the center of a fast-moving, confidential environment and requires anticipating needs, managing priorities, and enabling growth.

The ideal candidate has experience supporting executive teams in music or entertainment and thrives in a high-volume, high-judgment role where no two days look the same.