Executive Meetings Manager

Hospitality Ventures Management Group; Florida; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible scheduling

PayActive access

PTO & Paid Holidays

Healthcare benefits (medical, dental,

Job summary

Hospitality Ventures Management Group is seeking an Executive Meetings Manager to lead the coordination of small to mid-sized group meetings from booking through execution. You will be the primary client contact, ensuring all details are communicated across hotel departments with impeccable service.

The role offers growth within the sales team, exposure to catering and CS, and opportunities to advance toward senior leadership within our nationwide portfolio.

Qualifications

• A college degree or two years of hotel experience.
• Previous experience in a similar or related position.
• Additional consideration will be given to applicants who have completed special certifications.

Responsibilities

• Build excellent relationships with clients, third parties, and community organizations to generate short-term business for the hotel.
• Book and detail small, short-term group business; oversee small group rooming lists; create contracts, group resumes, and BEOs.
• Work under the Director of Sales and align with hotel departments to ensure seamless execution.
• This role is a strong entry point into the sales discipline, with potential to advance toward Director of Sales or national roles.

Skills

Organizational skills

Communication skills

Relationship building

Attention to detail

Education

College degree

Hotel experience

Previous related experience

Job description

Executive Meetings Manager

As an Executive Meeting Manager, you will manage and coordinate small to mid-sized group meetings and events, from initial booking through execution. You’ll serve as the primary contact for clients, ensuring all event details are planned and communicated effectively across hotel departments. This role requires strong organizational skills, attention to detail, and a commitment to delivering exceptional service.

Key Responsibilities

• You will build excellent relationships with clients, third parties, and community organizations in order to generate short-term business for the hotel.
• Your daily tasks will include booking and detailing small, short-term group business; overseeing small group rooming lists; and creating contracts, group resumes, and BEOs.
• Your boss is the Director of Sales.
• An EMM position is a great first manager role in the sales department because you learn about all aspects of sales, catering, and CS, as well as the operation of the entire hotel. This position can set you up for a progressive career in the sales discipline, including learning about new market segments, tackling larger hotels, serving as Director of Sales, and even working as a national salesperson or third-party planner.

Education & Experience

Hotel experience is always a plus! Applicants should have:

• A college degree or two years of hotel experience
• Previous experience in a similar or related position

Additional consideration will be given to applicants who have completed special certifications

What You’ll Need to Succeed

• Eligible to work in the United States
• Sufficient education and/or literacy needed to identify and read product labels and to communicate with guests about job-related needs.
• Ability to sit, stand, bend, kneel, and lift as required—with or without reasonable accommodations
• Availability to work a flexible schedule, including evenings, weekends, and holidays if needed
• A warm, professional demeanor that reflects HVMG’s Culture of Excellenceby showing a warm smile, friendly personality, and positive attitude.

Why Our Associates Love HVMG

• Career growth opportunities across our nationwide portfolio
• Flexible scheduling
• Access up to 40% of your earned wages before payday with PayActive
• Paid Time Off (PTO) and Paid Holidays
• Full healthcare benefits: medical, dental, and vision
• 401(k) with guaranteed 4% match and no vesting period
• Exclusive hotel and food & beverage discounts

About HVMG

Our Be Excellent culture is more than just words on a website -- we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field."
We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny, and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President.

The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract.

HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.