Executive Meeting Manager

Embassy Suites by Hilton Chicago Downtown River North; Chicago (IL); On-site; USD 60,000 - 66,000; Full time

Job summary

Embassy Suites by Hilton Chicago Downtown River North is seeking an Executive Meeting Manager to oversee meeting and event planning for three Chicago properties. This on-property role focuses on building client relationships, driving new business, and delivering exceptional experiences in collaboration with hotel teams.

Responsibilities include soliciting group bookings, responding to inquiries, conducting site visits, coordinating every detail across three hotels, and presenting spaces to

Qualifications

• Proven experience in hotel catering, conference services, or event management.
• Strong organizational and project management skills across multiple properties.
• Excellent communication and relationship-building with clients, vendors, and hotel teams.
• Thrives in a fast-paced environment balancing competing priorities.

Responsibilities

• Actively solicit, negotiate, and secure group bookings for meetings, conferences, and social events.
• Respond to inbound inquiries and prospect new business opportunities.
• Cultivate and maintain strong relationships with clients, event planners, and local businesses.
• Conduct site visits and presentations to showcase our hotel’s meeting spaces and services.
• Coordinate all aspects of meetings and events across three hotels, ensuring flawless execution and guest satisfaction.
• Partner with Sales, Operations, Food & Beverage, and Banquets to ensure seamless communication and event delivery.
• Conduct pre-convention meetings, prepare banquet event orders (BEOs), and oversee event details from planning through execution.
• Build relationships with clients, anticipate needs, and provide creative solutions that exceed expectations.
• Be present at the hotels weekly, supporting teams and engaging with clients.

Skills

Event management

Client relationships

Organizational skills

Communication

Sales prospecting

Hospitality industry knowledge

Tools

Delphi

Job description

We're looking for a confident, creative, and energetic Executive Meeting Manager to oversee meeting and event planning for three dynamic hotels in Chicago. This is an on-property role, where you'll build strong client relationships, drive new business, engaged, and partner closely with the hotel teams to deliver exceptiona experiences and achieve revenue goals.

What You’ll Bring

• Proven experience in hotel catering, conference services, or event management
• Strong organizational and project management skills with the ability to manage multiple events across several properties simultaneously
• A passion for delivering exceptional customer service and creating memorable meeting experiences
• Excellent communication and relationship-building skills with clients, vendors, and hotel teams
• The ability to thrive in a fast-paced environment while balancing competing priorities
• Experience with Delphi or similar sales and catering software preferred
• Hilton brand experience and Chicago market knowledge are a plus, but we're most interested in finding a talented hospitality professional who is passionate about events

What You’ll Do

• Actively solicit, negotiate, and secure group bookings for meetings, conferences, and social events
• Respond to inbound inquiries and prospect new business opportunities
• Cultivate and maintain strong relationships with clients, event planners, and local businesses
• Conduct site visits and presentations to showcase our hotel’s meeting spaces and services
• Coordinate all aspects of meetings and events across three hotels, ensuring flawless execution and exceptional guest satisfaction
• Partner with Sales, Operations, Food & Beverage, and Banquets to ensure seamless communication and event delivery
• Conduct pre-convention meetings, prepare banquet event orders (BEOs), and oversee event details from planning through execution
• Build strong relationships with clients, anticipate their needs, and provide creative solutions that exceed expectations
• Be present at the hotels each week, supporting teams, engaging with clients, and ensuring every event reflects our commitment to hospitality excellence

If you're an experienced hospitality professional who loves bringing events to life, enjoys working across multiple properties, and is ready to make an impact in Chicago, we'd love to hear from you.

. *The anticipated compensation range for the position is $60k- $66k per year. The salary offered to a successful candidate will depend on several factors, including but not limited to years of experience in the job and the required industry, education, etc.*

All offers of employment are contingent upon verification of identity and authorization to work in the United States in accordance with federal law. New hires will be required to complete Form I-9 documentation upon employment.

Source: Hospitality Online