Executive Meeting Manager

Hilton Garden Inn Pittsburgh Southpointe/Jacksons Restaurant + Bar; Canonsburg (Washington County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) with match

Medical

Dental

Vision

PTO

Paid Holidays

Paid Parking

Team Member Travel Perks/Discounts

Job summary

Hilton Garden Inn PittsburghSouthpointe is seeking an Executive Meeting Manager to support Sales Managers in planning, coordinating, and executing meetings, corporate events, and social functions. This role requires detail orientation, client relationship skills, and a hospitality-driven mindset.

You will liaise between clients, sales, operations, and departments to ensure seamless events and exceptional guest experiences while contributing to revenue and occupancy goals.

Qualifications

• Minimum of 2 years of meeting, event, catering, or hospitality experience preferred.
• Previous hotel experience strongly preferred.
• Experience supporting sales managers or working within a hotel sales or catering department is a plus.
• Strong understanding of meeting and event planning and execution.
• Excellent client service and relationship-building skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to effectively manage multiple events, clients, and deadlines simultaneously.
• Strong leadership, communication, and interpersonal skills.
• Professional presentation and customer service skills.
• Excellent written communication skills, including grammar, punctuation, and spelling.
• Intermediate to advanced computer skills.
• Experience with Delphi or similar hotel sales and catering systems preferred.
• Proficiency with Microsoft Office and other common business software.
• Shifts may include nights, weekends or holidays.

Responsibilities

• Support Sales Managers throughout the meeting and event sales process, from initial inquiry through event execution and post-event follow-up.
• Serve as a primary day-to-day contact for assigned clients once an event is confirmed.
• Work closely with Sales Managers to understand client needs, expectations, and event objectives.
• Coordinate meeting details including food and beverage, room setups, audiovisual services, décor, floral, vendors, and other event requirements.
• Prepare and maintain accurate Banquet Event Orders (BEOs), event resumes, proposals, contracts, and related documentation.
• Conduct client planning meetings and assist with property tours, menu selections, room setups, and other event-planning needs.
• Identify opportunities to enhance the client experience and support additional food and beverage and event-related revenue.
• Assist Sales Managers with client communication, follow-up, proposals, and account development.
• Build strong relationships with clients to encourage repeat business and long-term partnerships.
• Collaborate with Sales Managers, Revenue Management, Hotel General Managers, and operations leadership to maximize profitability while maintaining guest satisfaction.
• Review final event details and ensure all client requirements are communicated accurately to the appropriate hotel departments.

Skills

Event coordination

Client relationship mgmt

Sales support

Communication skills

Organizational skills

Hospitality experience

Multitasking

Leadership

Professional presentation

Team collaboration

Education

Hospitality-related experience preferred

Tools

Delphi

Microsoft Office

Job description

The Hilton Garden Inn PittsburghSouthpointe is looking for an Executive Meeting Manager to join theirteam. We are seeking an organized, detail-oriented, andhospitality-driven Executive Meeting Manager to support thehotel's Sales Managers in the planning, coordination, and execution ofmeetings, corporate events, and social functions.

TheExecutive Meeting Manager will serve as a key liaison between clients, SalesManagers, hotel operations, banquet teams, and other departments to ensureevery event is executed seamlessly and delivers exceptional guest experience.This role is ideal for a hospitality professional who excels at managingdetails, building client relationships, coordinating multiple priorities, andsupporting the hotel's revenue and occupancy goals.

Key Responsibilities

• Support Sales Managers throughout the meeting and event salesprocess, from initial inquiry through event execution and post-eventfollow-up.
• Serve as a primary day-to-day contact for assigned clients once anevent is confirmed.
• Work closely with Sales Managers to understand client needs,expectations, and event objectives.
• Coordinate meeting details including food and beverage, room setups,audiovisual services, décor, floral, vendors, and other eventrequirements.
• Prepare and maintain accurate Banquet Event Orders (BEOs), eventresumes, proposals, contracts, and related documentation.
• Conduct client planning meetings and assist with property tours,menu selections, room setups, and other event-planning needs.
• Identify opportunities to enhance the client experience and supportadditional food and beverage and event-related revenue.
• Assist Sales Managers with client communication, follow-up,proposals, and account development.
• Build strong relationships with clients to encourage repeat businessand long-term partnerships.
• Collaborate with Sales Managers, Revenue Management, Hotel GeneralManagers, and operations leadership to maximize profitability whilemaintaining guest satisfaction.
• Review final event details and ensure all client requirements arecommunicated accurately to the appropriate hotel departments.

Qualifications

• Minimum of 2 years of meeting, event, catering, or hospitalityexperience preferred.
• Previous hotel experience strongly preferred.
• Experience supporting sales managers or working within a hotel salesor catering department is a plus.
• Strong understanding of meeting and event planning and execution.
• Excellent client service and relationship-building skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to effectively manage multiple events, clients, anddeadlines simultaneously.
• Strong leadership, communication, and interpersonal skills.
• Professional presentation and customer service skills.
• Excellent written communication skills, including grammar,punctuation, and spelling.
• Intermediate to advanced computer skills.
• Experience with Delphi or similar hotel sales and catering systemspreferred.
• Proficiency with Microsoft Office and other common businesssoftware.
• Shifts may include nights, weekends or holidays.

Benefits

• 401(k) with match
• Medical
• Dental
• Vision
• Paid Time Off (PTO)
• Paid Holidays
• Paid Parking
• Paid UFC GYMMembership
• Team Member Travel Perks/Discounts

Hilton is ranked #1 on Fortune's Best Companies to Work Forin the U.S. list, offering exclusive global Team Member travel perks anddiscounts. This property is locally owned and operated by Piatt Hotel Group, anestablished, family-owned management group with a portfolio of newlyconstructed, renovated and well-maintained properties across Western PA. Acareer with Piatt Hotel Group offers pathways for new responsibility, careeradvancement and continuous learning for Team Members at every level. Enjoy competitivebenefits, PTO, holidays and paid training.
Equal Opportunity Employer